Admin cum Human Resources Executive

Job Description/Responsibilities: Admin 1. To in-charge office administrative matters. 2. Maintain and purchase inventory of office supplies, beverages and stationeries other necessary supplies regularly when needed. 3. Responsible for maintaining the Asset List of all employees to ensure that all company assets are registered accordingly prior to providing to the employees such as company’s car, laptop, etc. 4. Manage, verify and keep track of monthly invoices/bills bill payments of company utilities, courier services, and all other suppliers and maintenance and ensure that all items are process / paid on time and provide necessary information, i.e. electricity usage for monthly management report purpose. 5. Responsible for the travel arrangements such as flights booking, accommodation and car rental. 6. Keep track and monitor all agreements, permit and licenses records to ensure timely renewal e.g. tenancy agreements, fire extinguisher, insurances, photocopy machine, certificate for business licenses, etc. 7. Liaise with building management, courier, contractors, food caterer etc. whenever needed for office maintenance and administrative requirements. 8. Monitoring company vehicle usage record, traffic summons and arranging renewal of insurance and road tax, and coordinate for service and maintenance. 9. Handling incoming calls including taking relevant messages, sorting of daily in-coming and outgoing correspondences and attend to walk-in visitors. 10. To co-ordinate all incoming or outgoing mails, despatching and courier documents. 11. To maintain documentation and proper filling record system. 12. Responsible for office facility maintenance, cleanliness and security. 13. Coordinates events when required. 14. To perform any other ad-hoc administrative function and duties which may be assigned from time to time. HR 1. Assist in Human Resources administration duties. 2. Monitor, update and administer employees’ attendance and leave records. 3. To prepare internal memo. 4. To assist in processing staff claim. 5. Coordinate interview schedule arrangements. Qualification and Experience: 1. Diploma/Degree in business studies/human resources/administration/management or equivalents. 2. Preferable candidate with at least one (1) year of working experience. However, fresh graduates are welcome to apply this vacancy. Skill Set Requirement: 1. Good command in English and Bahasa Malaysia, both speaking and writing 2. Proficiency in MS Office/MS Excel/MS Power Point 3. Able to work independently under minimal supervision and multitask.