Procurement Executive

Job description Requirements: Candidate must possess at least Diploma, Degree in any related field or equivalent. Required language(s): Mandarin, English & Bahasa Malaysia At least 3-4 years working experience preferably in Wood Manufacturing environment. Experience in purchasing line. Strong written and verbal communication skills are required. Expert in negotiate, or renegotiate, and administer contracts/orders with suppliers and other representatives. Computer literate with proficiency in Microsoft Office applications. Resourceful with positive attitude and able to work independently. Location: Banting, Selangor. 15 minutes from KLIA Airport. Fresh Graduates encourage to apply Responsibilities: Received order copies from Purchasing Clerk / Assistant / Coordinator and proceed data update to the “Import Shipment Record”. Update and track all incoming containers details into “Import Shipment Record”. Liaison with forwarding agent on tracking incoming shipment status and report to purchaser should there be any changes on the shipment. Liaison with Supplier whenever necessary in regards on the import shipment. Arrange for clearance and forward all necessary shipping documents on or before free time and information to forwarding agent. Performing day-to-day administrative tasks such as maintaining information files and processing paperwork. Maintain shipping records, reports or files. Review shipment status and perform close follow up deliveries. Develop records management system in database. Maintain administrative service procedures manual / SOP manual under shipment scope. Forward copy of Packing List / Tally Sheet to Store and notify them on container information and arrival date. Ensure Store unload goods within allowable closing time to prevent demurrage or storage charges. Prepare a memo of containers arrival to Guard house in order for containers are loaded on the right loading bay. Perform billing check from forwarding agent and clarify any unclear billing items prior submission to Department Head for verification and then finalize details to account for payment processing. Monitor, apply and renew Import Tax Exemption form MIDA, coordinate on documentation submission. To apply for Import / Purchase Materials and Component Free of Sales Tax and Import Tax Exemption from both Custom and MIDA. Prepare report on yearly basis on Sales Tax Exemption to Custom on “Lampiran 1 (A)”, “Lampiran 1”, “Borang DJ 5(A)”. Prepare report “Lampiran K” and Letter of “Pelupusan Sisa-sisa Bahan Mentah” to Custom in Port Klang quarterly. To assist in any other document preparation in relating to import purchase. You are required to perform other tasks as stipulated by Department Heads.