Account Assistant (Internship)

The Role To contribute to the planning, monitoring, and management of finances. Overall responsibility for the efficient and secure administration of day-to-day operations. Responsibilities: • To assist in the day to day accounting procedures and recording of all financial transactions accurately on the financial software • To maintain and update information held on company databases in particular those relating to finance. • To produce and access reports for budget holders. • To assist in transferring data safely when database systems are introduced and / or changed. • To assist in the setting up and maintaining of archive files and historical data • To assist in the preparation of statistics and management information with regard to finance as required • To assist in the collection, entry and extraction of data required to complete statutory returns. • To process orders ensuring sufficient funds are available beforehand. • To process payments following required authorisation having been gained and ensuring cheques are signed by relevant signatories. • To ensure the safe receipt, handling and banking of monies and cheques received • To oversee the receiving, recording and banking of monies received • To assist with the preparation of cash flow calculations and projections as required • To assist in the monitoring and development of effective systems of financial accountability and control in line with financial requirements • To assist with matters relating to accounts and audits regarding preparation and audit of annual accounts • Checking invoices and expenditure items for accuracy including amount and frequency so as to safeguard against errors This job description sets out the duties of the post at the time it was drawn up. Such duties may vary from time to time without changing the general character of the duties of the level of responsibility entailed.