Procurement Manager

Company Information

Business Nature: Paper manufacturing

Location: Iskandar Puteri, Johor

Salary budget: Up to RM 12K

Key Responsibilities

• Strategic Procurement of Materials and Equipment:
• Proactively source, negotiate, and procure raw materials (e.g., Kraft paper), packaging consumables spare parts, to support the production and maintenance operations.
• Monitor critical components and consumables, ensuring timely replenishment and minimizing downtime.
• Stay ahead of market trends, pricing shifts, and supplier innovations to secure cost-effective agreements that benefit the company.
• Dynamic Supplier Relationship Management:
• Develop and maintain robust relationships with suppliers, focusing on long-term partnerships and consistent material supply.
• Regularly evaluate and audit suppliers to ensure adherence to regulatory compliance, quality, delivery, and cost standards, and introduce new suppliers to enhance the supply chain.
• Actively seek out and qualify alternative suppliers to ensure resilience and mitigate potential risks.
• Efficient Inventory and Material Management:
• Collaborate closely with the warehouse team to optimize stock levels, implementing strategies such as just-in-time (JIT) inventory.
• Lead regular inventory audits and reconcile discrepancies, ensuring accurate tracking of materials to minimize excess holding costs.
• Cost Control and Budget Management:
• Innovate ways to reduce procurement costs, identifying and leveraging opportunities for cost savings through negotiations, better supplier deals, and process improvements.
• Provide insightful reports on procurement spend, highlighting variance analysis between budgeted and actual expenditures.
• Cross-Functional Collaboration and Problem-Solving:
• Work effectively with production, maintenance, and engineering teams to understand material requirements and ensure prompt delivery of essential components.
• Coordinate with logistics and warehouse teams to streamline shipment tracking, delivery schedules, and resolve supply chain disruptions swiftly.
• Regularly update senior management on procurement status, supplier performance, and potential risks, with solutions in mind.
• Verify supplier invoices against GRN, matched with PO issued, hand to Finance for account payable process and maintain a good records of purchased up to date for tracking purpose.
• Compliance and Risk Management:
• Ensure all procurement activities align with company policies and local regulatory standards, including health, safety, and environmental requirements.
• Identify risks in the supply chain, such as supplier reliability and material shortages, and develop contingency plans to mitigate them.
• Collaborate with the legal department to review contracts, ensuring robust procurement agreements that meet local laws and safeguard company interests.
• Continuous Improvement and Innovation:
• Lead initiatives to enhance procurement efficiency, driving improvements in supplier performance, cost control, and workflow streamlining.
• Stay updated on industry trends and technological advancements, bringing fresh ideas to optimize material sourcing and procurement strategies.
• Actively participate in projects that increase transparency, collaboration, and efficiency across the supply chain.

Requirements

• Bachelor’s degree in supply chain management, Procurement, Logistics, Business Administration, or a related field.
• Proven working experience with a minimum of 5 years of managerial roles in procurement or buying, preferably in a dynamic, fast-paced manufacturing environment.
• Strong knowledge of procurement best practices, vendor management, and contract negotiation.
• Proven ability to source raw materials, industrial parts, and services, with a focus on efficiency and cost reduction.
• Experience in SAP systems and procurement software.
• Demonstrate strong leadership capabilities, excellent negotiation, communication, and relationship management skills.
• Ability to analyze and solve problems quickly, focusing on cost optimization and supplier performance.
• Familiarity with local trade regulations and import/export procedures in Malaysia.
• Adaptable and proactive, with a drive for continuous improvement and a high level of integrity.
• Ability to work under pressure, prioritize tasks, and meet deadlines effectively.
• Solid judgement along with decision making skills.