Graduate, Contracts and Purchasing

Position Summary A Graduate will be provided with the necessary training courses, on-the-job training and supervision to acquire knowledge and basic skills in contracting/procurement/acquisition of materials, equipment and services required by the Business. Once attaining the general competency level of Knowledge as a Contract Specialist will he/she progresses to an Executive, Contract Specialist. The graduate training process will typically take two to four years. Shadow and take guidance from a Contract Specialist, to perform full scope of contracting/procurement/acquisition of materials, equipment and services and ensuring that they are obtained at competitive prices, under best terms available, i.e. deliverability within the required time frame, meeting specifications/quality and value for money. Support the Business by supporting the post award contract management agenda, ensuring compliance, maximizing supply chain value, mitigating risks and identifying continuous improvement opportunities in cost optimization whilst mitigating risk for the company. Principle Accountabilities 1.Ensure all contracts within assigned portfolio are designed, tendered, negotiated and awarded with suitably qualified and technically competent suppliers, addressing specific HSE, commercial, schedule and execution risks in full compliance with PETRONAS procedures. 2.Provide constructive challenge and support to define, optimize or refine proposed contracting strategies, detailed scope of work, technical and commercial evaluation criteria. 3.Work with Contract Holders to execute robust CP tactics and contract implementation to secure third party services and materials according to business specification, quality requirements on the best commercial terms fully taking into consideration market capacity and capability as well as risks and opportunities. 4.Accountable to prepare and maintain a contracting activity plan for assigned portfolios, these plans shall address all pre-award and post award activities, including audit requirements. 5.Plan and coordinate tendering process with specific accountabilities for; formal communication with tenderers, resolution of qualifications on contract terms and conditions, review of technical and commercial reports in compliance to approved criteria and methods and negotiations. Ensure all stages of the tender exercise are fully recorded or documented, including updating the internal procurement system and in full compliance with PETRONAS procedures. Must be able to provide guidance to Stakeholder / Business in preparing the detailed Technical Evaluation to ensure fair evaluation and visible audit trail. 6.Prepare tender proposals to seek support and approval from the respective internal and PETRONAS Committees and Approving Authorities. Ensure all queries have been resolved with PETRONAS before proposals are submitted for the relevant approvals. 7.Proactively supporting the Contract Holder in communicating with the vendor representatives and logistics personnel to ensure the delivery of materials (including spares) are on time, at site and according to specification, if necessary. Manage key and challenging supplier relationships and monitor vendor performance together with Contract Holder/Business. 8.Responsible for delivering third party spend savings for contracts within own portfolio; work with CP Lead to deliver total KPOC third party spend savings per annum. 9.Support the application of Post Award Management Kit (PAM KIT) and its compliance by the Contract Holders. Assist Business in all aspects of the contract including contract /PO details, spend, commitments, amendments, extensions, claims/dispute resolution and contract closure in compliance with PETRONAS and KPOC procedures. 10.Conduct Standard Due Diligence Due (SDD) on bidders for continuous efficiency improvement in KPOC to ensure that KPOC’s objectives are met and that the interests of all parties involved are protected. 11.Participate in KPOC Procurement Manual update and improvement, as and when required. 12.Drive or participate in at least one continuous project in any areas/segment of C&P including administrative type (supporting Assistant SCM), purchasing and contracting. Requirements 1.Bachelor’s Degree from an accredited university with a minimum CGPA of 3.00 or equivalent grading. 2.Applicants must be 25 years old or younger and have not secured a permanent position in the field that they have studied. 3.No prior relevant working experience is required. 4.Excellent communication, presentation, and interpersonal abilities 5.Proficient in time management, problem-solving, and planning 6.Collaborative team player with a focus on achieving results 7.Computer literate preferably in Microsoft Words, Excel and PowerPoint. 8.Priority to Sabahan applicants. 9.Malaysia applicants only.