Accounts Receivable Billing Clerk

Job Description: The Accounts Receivable Billing Clerk is responsible for managing the invoicing process, ensuring that all billings are accurate and timely. This role involves maintaining records, resolving billing issues, and working closely with the finance team to ensure that the company's accounts receivable is properly managed. Roles & Responsibilities: 1. Invoicing and Billing: Prepare and issue invoices to customers promptly and accurately. Ensure that all billings comply with company policies and procedures. Review invoices for completeness and accuracy before sending them out. 2. Accounts Receivable Management: Monitor accounts receivable aging and follow up on overdue accounts. Post and reconcile payments to customer accounts. Maintain up-to-date records of all accounts receivable transactions. 3. Customer Relations: Respond to customer inquiries regarding billing issues and account discrepancies. Work with customers to resolve any billing disputes in a timely manner. Provide excellent customer service to maintain positive relationships. 4. Record Keeping and Reporting: Maintain accurate and organized billing records. Prepare regular reports on accounts receivable status, including aging reports and cash receipts. Assist in month-end closing activities related to accounts receivable. 5. Compliance and Audit: Ensure compliance with all relevant laws and regulations related to accounts receivable. Assist with audits by providing requested documentation and explanations. 6. Collaboration: Work closely with the sales and customer service teams to ensure accurate and timely invoicing. Collaborate with the finance team to ensure alignment on financial reporting and cash flow management. 7. Process Improvement: Identify opportunities for process improvements in the billing and accounts receivable functions. Implement best practices to enhance efficiency and accuracy. 8. Other Duties: Perform other related duties and responsibilities as assigned by the supervisor. Qualifications: · High school diploma or equivalent; associate’s degree in accounting or related field preferred. · Proven experience as a billing clerk or in a similar role. · Familiarity with bookkeeping and basic accounting procedures. · Proficiency in Microsoft Office Suite, particularly Excel; experience with accounting software (e.g., Millions) is a plus. · Strong attention to detail and accuracy. · Excellent organizational and multitasking skills. · Strong communication and interpersonal skills. · Ability to work independently and as part of a team.