Admin Executive

We are looking new admin staff to supporting the organization in maintaining and improving its ISO certification and ensuring compliance with all relevant ISO standard.

Responsibilities:

• Provide administrative support to Senior Admin Manager includes managing calendars, scheduling meetings*, and preparing reports or presentations.
• Register approved documents and distribute to control holders.
• Assist to prepare ISO documentation as assigned.
• Ensure that all documents are controlled, easily accessible, and comply with ISO standards.
• Conducting ISO training for employees to ensure awareness and understanding of ISO requirements across the organization.
• Provide ongoing support to teams on ISO processes and best practices.
• Assist in planning, coordinating, and conducting internal and external ISO audits.
• Prepare audit plan and notify internal auditors 1 month before the audit.
• Conduct internal audits and prepare reports.
• Ensure that all necessary documentation is prepared for audits, and work closely with auditors and the quality management team during the audit process.
• Monitor and ensure that all departments adhere to ISO standards and the company’s quality management system.
• Support departments in implementing corrective actions to address any non-conformities.
• Work with the other departments to identify opportunities for continuous improvement in processes and procedures related to ISO compliance.
• Prepare reports on ISO compliance activities, audit results, and corrective actions.
• Track and report on the status of non-conformities, corrective actions, and improvement actions weekly.

Qualification & Experience :

• Bachelor degree in Business Administration, Finance or related field. 2 years of experience in ISO compliance-related role.
• Familiarity with conducting or supporting internal/external ISO audits.
• Strong understanding of ISO standards
• Good written and verbal communication and interpersonal skills.
• Proficient in Microsoft office.
• Customer-focused – committed to providing excellent customer service and ensuring client satisfaction.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Excellent attention to detail and strong analytical skills to track the performance and recommend process improvements.
• Strong problem-solving skills with the ability to multitask capable of interacting with individuals at all levels of the organization.

Job Types: Full-time, Permanent

Pay: RM2,800.00 - RM3,000.00 per month

Benefits:

• Dental insurance
• Free parking
• Health insurance
• Maternity leave
• Meal allowance
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Overtime pay
• Performance bonus
• Yearly bonus