Officer, Finance-Procurement

Invoice Management

• E-Invoicing Invoice Entry within 3 working days
• Accruals Entry every month end
• Unrecorded Liability monitoring
• 3 Way Matching of documents (Goods Receipt, Invoice, PO).
• Ensure execution of process in compliance to purchasing/procurement invoicing SOP
• Ensure monthly submission of Statement of Accounts (SOA).
• Assist in internal and external audit process.
• Perform other duties assigned by management from time to time.

Contract Management

• Contract administration, updates and reporting.
• Follow up on contract renewal and update on renewal status.

Reporting & Analysis

• Monthly Trade Creditor’s Reconciliation.
• Bi-weekly reporting and monitoring and checking on Unposted Invoices.
• Bi-weekly tabulation on list of suppliers for payables to be prepared by 5th day and 21st day of every calendar month (for approval by supervisor/HOU for release to payment).
• Listing of Accruals on monthly basis (for monthly transaction close for company reporting).
• Contract Listing Report.
• Maintain master data in the System (Vendor Master, Contract Master, Goods and Services Tax (GST) Relief Certificate, etc.).

Others

• Guide requester/user on statutory & tax regulatory requirements, policy & procedure, and system transaction.
• Participate and assist in process improvement and digitization initiatives.
• Carry out related departmental tasks that requested by superior.
• Subject to job rotation within unit in order to get full understanding of the whole purchasing and procurement process.

• Bachelor’s degree in Business, Management, Finance, Accounting, or a related field.
• 1-3 years of experience in Procure to Pay (P2P) or Finance.
• Experience in education or healthcare sectors is a plus.
• Proficient in English (both written and oral).
• Familiar with Oracle PeopleSoft, Microsoft Excel, PowerPoint, and Word.
• Results-driven with strong time management skills and the ability to meet deadlines.
• Capable of working under pressure in a dynamic environment.
• Able to multitask and demonstrate strong analytical, critical thinking, and creativity.
• Team-oriented with a focus on collaboration and unity.