Accounts Executive (Payable)

About Valiram

Valiram is a retail company founded in 1935. The company has expanded to become a global retail industry with 520+ locations in 10 different countries. Learn more about us at www.valiram.com Valiram

Brands:

• Beauty (Victoria’s Secret, Bath & Body Works, Rituals, Molton Brown)
• Fashion (Michael Kors, Steve Madden, Tory Burch, Chloe, MLB Korea, Giuseppe Zanotti, Charles & Keith, Pedro etc)
• Accessories (Swarovski, Mont Blanc)
• Travel Retail (Hermes, Bvlgari, The Flying Emporium, Coach, Polo Ralph Lauren, Lacoste, Beaute Love, Ion Gizmos, Candy Party, Wear + When, Tumi)
• F&B (Bacha Coffee, Quivo, Godiva, TWG Tea, Laderach, Candy Party)
• Watches (Swiss Watch Gallery, Tudor, Rolex, Cartier, Tissot, Zenith, Bell & Ross, Breitling, Blancpain, Omega)

About the Role

Key Responsibility Areas:

• Responsible for timely and correct data entry into accounting system.
• Fully responsible on recognize and define problems in the report data; maintains accounts data; research questionable entries and initiates corrective measures; resolves out-of-balance conditions.
• Checking SOA (Statement of Account) against supplier aging before payment proposal:

o Ensure all invoices with confirmed GRN (Goods Received Notes).

o Request and follow up from supplier a copy of the invoices (INV)/debit notes (DN)/credit notes (CN) if do not received.

o Prepare discounted schedule as supporting (for the suppliers that applicable for cash discount).

• Responsible to propose payment on time (7 working days before due date), ensure no duplication and any deduction/CN shall be offset with payment. (Cut off time for daily submission is 12 noon).
• Responsible for supplier's payment reconciliation which includes:

o Calculate foreign exchange gain or loss.

o Check, follow up and obtained INV/DN/CN which are pending to capture in aging.

o Calculate the cash discount for all invoices that has been captured in the aging and where payment has been made o -Update and clear BA/TT/cheque reconciliation which is pending within 3 working days except for advance payment.

• Responsible to prepare monthly supplier reconciliation and tally the aging balances with supplier statement of account.
• Assist in closing monthly accounts in a timely manner and ensure all transactions are captured correctly and accurately.
• Responsible to tally inter-company trade transactions balances.
• Compiles various documents, verifies their accuracy, and ensure all accounting transactions are fully supported by relevant documents.
• Ensure all accounting documents are filed appropriately and timely manner.
• Compiling documents for GST Quarterly Reporting and Custom Audit Report for companies that involved.
• Assist in preparing and printing all accounting records for audit purposes at the end of the financial year. Provide full cooperation to external and internal auditors during audit of company accounts.
• Provide full cooperation to external and internal auditors during audit of company accounts.
• Compiles various documents, verifies their accuracy and propose payments as and when required.
• Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies.
• Maintains records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
• Responds to inquiries, check accounting transactions, to locate and resolve discrepancies.
• To receive and process all invoices and claims.
• Handle vendor enquiries and resolve any problems on a timely manner.

Key Requirements:

• Education: Minimum a Diploma/Degree in Finance and Accounting.
• Professional Experience: Minimum 1-2 years of experience in a comparable retail environment. Potential fresh graduates are acceptable.
• Personal attributes: Good interpersonal skills, Pleasant Personality, Excellent communicator, Proficient in computer skills.
• Languages: Fluent English and both in written and spoken. Knowledge of other language is added advantage.

Why work for us?

We're more than just a job; we're a place where you can develop your skills, collaborate with a fantastic team, and have fun along the way! Here's why you'll love working with us:

Level Up Your Career:

• Upskill at Your Pace: Our comprehensive online training platform offers courses in communication, leadership, Excel, and more – investing in your growth.
• Proven Development Track: Last year alone, we conducted 150 trainings and empowered 65% employees to develop their skills and competencies, paving the journey to career growth and advancement.

Fun & Vibrant Workplace:

• Engaged & Connected: We host numerous employee engagement activities like V Club to build connections and a strong sense of community.
• Celebrate Together: We value cultural traditions and celebrate major national festivals with the whole team!
• Express Yourself: Enjoy the freedom of a fashionable dress code.

At our HQ Office you can enjoy:

• Convenient & Delicious: Enjoy the perk of an in-house cafe serving delicious meals at subsidized prices, so you can fuel your day without breaking the bank.
• Effortless Travel: Our office is conveniently located within a 10-minute walk from public transportation, making your commute a breeze.
• Parking Made Easy: Need to drive? No worries! We offer ample parking in nearby locations.

Rewarding Benefits:

• Shop Like an Insider: Employees can enjoy staff purchase discounts up to 30% for all the brands we cover, as well as friends & family sale annually.
• Life Balance & Support: We offer a comprehensive benefits package including Birthday Leave, Hospitalization Leave, Study Leave, Calamity Leave, Compassionate Leave, Maternity/Paternity Leave, and Marriage Leave, to support you throughout life's stages.

Job Type: Full-time