Procurement and Inventory Executive

Position Overview:

The Procurement and Inventory Executive plays a critical role in ensuring the efficient procurement of materials and the effective management of inventory to support our production processes and meet customer demands. This position requires a strategic thinker with strong analytical skills, negotiation abilities, and attention to detail to optimize costs, maintain quality standards, and minimize supply chain risks.

Job Types:

Probation, Full-time, Permanent

Probation Period:

The first three months at RM2,500 per month.

After Probation:

RM3,000 per month.

Benefits:

Competitive salary and benefits package.

Opportunities for professional development and advancement.

Dynamic and inclusive work environment.

Contribution to the success of a leading food manufacturing company.

Supplemental Pay Types:

Performance bonus

Key Responsibilities:

Procurement Management:

• Source and procure raw materials, packaging materials, equipment, and services necessary for production operations.
• Identify and evaluate potential suppliers, negotiate contracts, and establish favorable terms and conditions to optimize costs and quality.
• Monitor market trends, supplier performance, and industry developments to make informed procurement decisions.
• Collaborate with internal stakeholders to assess procurement needs and develop strategies aligned with business objectives.
• Manage the procurement process from requisition to purchase order issuance, receipt of goods, and payment processing.
• Resolve supplier issues and address any delivery delays, quality concerns, or contract disputes promptly and effectively.
• Develop and maintain a supplier database, ensuring accurate records of supplier performance and contract details.

Inventory Management:

• Oversee inventory levels within our facilities, including raw materials, work-in-progress, and finished goods, to ensure adequate stock availability.
• Develop and implement inventory control policies and procedures to optimize inventory levels and minimize stockouts and excess inventory.
• Utilize inventory management software/systems to track inventory movement, monitor stock levels, and generate reports for analysis.
• Conduct regular inventory audits and cycle counts within the facilities to identify discrepancies and implement corrective actions.
• Coordinate with production and logistics teams to manage inventory flow and optimize storage space within the facilities.
• Analyze inventory data and performance metrics to identify trends, opportunities for improvement, and cost-saving initiatives.
• Develop and maintain a forecasting system to predict future inventory needs based on sales trends and production schedules.

Supplier Relationship Management:

• Build and maintain strong relationships with key suppliers.
• Conduct supplier performance evaluations and address any issues or concerns.
• Ensure compliance with supplier agreements and company standards.

Cost Management:

• Identify cost-saving opportunities and implement strategies to reduce procurement costs.
• Monitor and analyze procurement and inventory data to identify areas for improvement.
• Prepare and present cost analysis reports to management.

Compliance and Documentation:

• Ensure compliance with company policies, industry regulations, and quality standards.
• Maintain accurate and up-to-date procurement and inventory records.
• Prepare reports and documentation for audits and inspections.

Employee Relations:

• Support HR initiatives aimed at improving employee relations and workplace culture.
• Assist in organizing employee engagement activities and events.
• Help manage employee performance review processes and track employee progress.

Qualifications:

• Bachelor's degree in supply chain management, business administration, or a related field.
• Proven experience in procurement and inventory management roles within the food manufacturing industry.
• Strong negotiation skills and ability to build and maintain effective supplier relationships.
• Proficiency in inventory management software/systems and Microsoft Office Suite.
• Excellent analytical skills and attention to detail.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Knowledge of relevant regulations and compliance requirements in the food industry.
• Strong problem-solving skills and ability to handle confidential information with discretion.

Note: This job description is not exhaustive and may be subject to changes and revisions as needed to meet the business objectives and goals of Putra Food Industries.

Job Type: Full-time

Pay: RM2,500.00 - RM3,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• Supply Chain Management: 3 years (Preferred)

Language:

• English (Preferred)

Willingness to travel:

• 100% (Preferred)

Expected Start Date: 11/11/2024