Legal Clerk

Job Summary:

The Legal Clerk provides administrative and clerical support to attorneys and legal professionals, ensuring efficient operation of the legal department. This role involves handling legal documents, managing files, conducting basic legal research, and liaising with clients, courts, and other relevant stakeholders.

Key Responsibilities:

• Document Preparation:
• Draft, format, and review legal documents including letters, contracts, pleadings, agreements, affidavits, and court forms.
• Ensure all legal documents are accurate and in compliance with legal standards and company policies.
• File and Case Management:
• Organize and maintain physical and electronic legal files, ensuring easy retrieval and confidentiality.
• Track case progress, important deadlines, and ensure timely filing of documents with courts or relevant authorities.
• Maintain and update records of all legal proceedings, decisions, and filings.
• Legal Research:
• Conduct basic legal research to assist attorneys in preparing for cases or providing legal opinions.
• Compile case law, statutes, regulations, and other legal reference materials for attorney use.
• Client and Court Liaison:
• Act as a point of contact between clients, courts, legal firms, and other parties as needed.
• Schedule appointments, hearings, and meetings, and maintain attorney calendars.
• Prepare and file court documents, such as complaints, motions, and briefs, with the appropriate courts.
• Administrative Support:
• Provide clerical support including answering phone calls, handling correspondence, and managing mail.
• Handle routine inquiries from clients, courts, and other stakeholders regarding case statuses and other legal matters.
• Assist in billing and preparing invoices related to legal services provided by the department.
• Data Entry and Reporting:
• Input legal data into case management software, ensuring accuracy and timely updates.
• Prepare regular reports on case progress, legal expenses, and other relevant metrics for internal review.
• Compliance:
• Ensure the firm’s or company’s compliance with local, state, and federal laws, including maintaining proper documentation for legal filings.

Key Requirements:

• Education:
• Diploma or certification in legal studies, paralegal studies, or a related field is preferred.
• Experience:
• Minimum of 1-2 years of experience working as a legal clerk, paralegal, or in a similar role.
• Familiarity with legal terminology, documentation, and procedures.
• Skills:
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and legal management software.
• Ability to handle multiple tasks with strict deadlines.
• Knowledge of court systems, legal terminology, and case management.

Personal Attributes:

• High level of integrity and ability to handle sensitive and confidential information.
• Detail-oriented and proactive in resolving issues.
• Ability to work independently and as part of a team.

Working Conditions:

• Office environment with occasional travel to courts or external meetings if required.

Job Type: Full-time

Pay: RM1,800.00 - RM2,500.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Yearly bonus