Materials Officer/ Assistant

· Purchase supplies and materials according to specifications (e.g.: PO, WOQ, etc.) · Dealing with the freight forwarder for the shipment · Coordinate and supervise receiving and warehousing procedures (e.g. incoming and outgoing processes) · Control inventory levels and ensure availability of material during emergencies · Maintain relationships and negotiate with suppliers · Keep detailed records on purchasing activity, materials quantity, specifications etc. (E.g.: Materials list, Stock take list or Bonded listing) · Assist in forecasting to plan future orders · Research potential vendors · Compare and evaluate offers from suppliers · Negotiate contract terms of agreement and pricing · Track orders and ensure timely delivery · Review the quality of purchased parts or materials · Enter order details (e.g. vendors, quantities, prices) into internal databases (e.g. Purchase Order) · Maintain updated records of purchased products, delivery information and invoices · Prepare reports on purchases, including cost analyses · Monitor stock levels and place orders as needed · Perform other tasks given by the leader or manager