Administrator Internship

Position: Events Administrator Internship

Company Overview: Majesty Event Management is a dynamic and innovative event management company specializing in corporate events. We are committed to delivering memorable experiences and exceptional service to our clients. We are seeking an organized and detail-oriented Events Administrator to join our team and contribute to the smooth execution of our events.

Position Overview: The Events Administrator will play a crucial role in supporting the planning, coordination, and execution of events. This position involves a blend of administrative duties, client communication, and logistical support. The ideal candidate is a proactive and organized professional with excellent communication skills and a passion for event management.

Key Responsibilities:

-Event Coordination:

-Assist in planning and organizing events, including scheduling meetings, booking venues, and arranging logistics. -Maintain and update event timelines, budgets, and checklists to ensure all event details are accurately tracked. -Coordinate with vendors, suppliers, and service providers to secure necessary event resources.

-Administrative Support:

-Provide administrative support to the event management team, including preparing contracts, invoices, and other documentation. -Manage event-related communications, including responding to client inquiries, confirming details, and following up on action items. -Maintain accurate and organized records of event-related documents, correspondence, and reports.

-Client and Vendor Relations:

-Serve as a point of contact for clients and vendors, ensuring clear and professional communication. -Assist in negotiating contracts and agreements with vendors and service providers. -Coordinate client and vendor meetings, and ensure all parties are informed of event details and updates.

-Logistics Management:

-Oversee logistical aspects of events, including transportation, accommodation, catering, and equipment rentals. -Coordinate event setup and teardown, ensuring all elements are in place and timelines are adhered to. -Address and resolve any on-site issues or challenges that arise during events.

-Marketing and Promotion:

-Assist in the creation and distribution of marketing materials, including event invitations, brochures, and social media content. -Support promotional efforts to increase event attendance and visibility.

-Post-Event Evaluation:

-Assist in gathering feedback from clients, attendees, and vendors to evaluate event success. -Prepare post-event reports and analysis, highlighting successes and areas for improvement.