Specialist Company Secretarial

Job purpose

To assist the Head of Corporate Secretarial & Compliance [“Head”] in managing the company secretarial affairs of Axiata Group Berhad and all of its Operating Companies within Axiata Group Berhad.

Scope & authority

The position would have the necessary authority to undertake the functions, tasks and assignments as required for the performance of the key responsibilities and accountabilities as outlined below. The authority shall derive from the applicable Limits of Authority and other internal company documents and specific authority as provided by Group CoSec from time to time.

Key accountabilities

• To assist the Head in managing the administration of the meetings of the Board & Board Committees and shareholders in order to ensure the meetings are properly convened in accordance with the statutory & non-statutory requirements.

• To assist the Head in the preparation and circulation of the minutes of the meetings of Board & Board Committees and shareholders in order to ensure decisions of Board & Board Committees and shareholders are being acted upon and communicated to relevant Board.

• To assist the Head in the preparation and circulation of the Directors’ Circular Resolution & Circular Resolution of Board Committees in order to obtain timely Board or Board Committee’s approval.

• To assist the Head in managing the lodgment of statutory forms in order to ensure compliance with statutory requirements and maintain the relevant statutory registers in accordance with the relevant laws.

• To assist the Head in periodically reviewing and if required, revising Board Charters and Committee Terms of References in order to ensure compliance with statutory requirements and applicable best practices and recommendations of Corporate Governance.

• To continually develop greater knowledge on compliance matters, in particular Bursa Malaysia's Listing Requirements and to apply the same in day-to-day operations.

• To develop competencies in the ability to conceptualise, formulate and draft internal policies and procedures from applicable laws and regulations.

• To assist in ensuring compliance with Bursa Malaysia Listing Requirements and other statutory requirements.

• To provide support for M&A and corporate exercises including to ensure accuracy of the information/documents/advice provided and/or compliance with statutory requirements.

• To manage deregistration and winding up exercise to bring it in line with Axiata Group’s objectives.

• To assist the Head in managing the affairs of the members of Board including monitoring their benefits & entitlements.

• To support any project or undertake any assignment as may be deemed necessary by the Head, Management or Board of Directors.

• To advise and provide guidance to the CEOs and Senior Management to ensure compliance with the relevant Policies & Procedures of Axiata Group and the relevant Companies in the Group and various Board decisions of Axiata and/or companies within Axiata Group.

• To liaise with Joint-Venture (“JV”) partners and advise them on various compliance with provisions of the JV and/or shareholders’ Agreement and M&A.

• To participate and undertake tasks in Group wide Secretarial coordination and socialisation efforts that may be organised from time to time.

• To undertake rotational task and responsibilities that are assigned for specific projects and ad hoc work.

• To render assistance in secretarial matters on need basis.

• To adhere to any instructions from Head in order to ensure of the smooth operation of the Division.

Key result area

• Meeting the timelines as set by the functions, tasks and assignments as required for the performance of the key responsibilities and accountabilities as outlined above.
• Completing the functions, tasks and assignments as required for the performance of the key responsibilities and accountabilities as outlined above in the most efficient manner.
• Teamwork & Collaboration
• Constant intra-divisional/department engagement

Job requirement

• A Degree in appropriate/suitable disciplines with Company Secretarial Licence from Companies Commission of Malaysia (CCM) or a member of MAICSA or equivalent.

• Minimum 5 years hands-on company secretarial experience.

• Company secretarial experience in Public Listed Companies will be an added advantage.

• High proficiency in administrative skills, including Microsoft suite of applications.

• Good organizing skills, thorough & meticulous.

• PC literate, results oriented, organised and able to meet tight schedule.

• Good communication skills and proficiency in spoken and written English and Bahasa Malaysia.

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