Executive Assistant to Group CEO

Company Description

ENVIROVERKS (M) SDN BHD is a Malaysian company specializing in Indoor Environmental Quality Consulting, Environmental Industrial Hygiene, and Indoor Environmental Engineering Solutions. With divisions in Consulting, Projects, and Product Distribution, ENVIROVERKS provides end-to-end solutions to its customers, focusing on professional services and customer satisfaction. The company aims to create safer indoor environments for its clients and deliver high-quality products and services.

Role Description

This is a full-time on-site role for an Executive Assistant to the Group CEO at Enviro Group located in Federal Territory of Kuala Lumpur, Malaysia. The Executive Assistant will be responsible for providing executive support, managing expense reports, facilitating communication, and offering administrative assistance to the CEO on a daily basis.

Qualifications

• Executive Administrative Assistance and Executive Support skills
• Experience in managing expense reports and providing administrative assistance
• Strong communication skills
• Ability to prioritize tasks and maintain confidentiality
• Proficiency in MS Office and other relevant software
• Excellent organizational and time-management abilities
• Relevant certification or diploma in administrative field
• Bachelor’s degree in Business Administration, Management, or a related field.
• Additional certifications in office management, project management, or executive support (e.g., Certified Administrative Professional (CAP) or Project Management Professional (PMP)) are a plus.
• Professional Experiences
• At least 5+ years of experience in executive support or administrative roles, preferably supporting senior executives and above.
• Proven track record in managing complex schedules, coordinating multiple projects, and handling diverse tasks simultaneously.
• Experience in high-pressure environments, with a demonstrated ability to prioritize and stay organized.
• Technical Skills
• - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software (e.g., project management tools like Google Suite, Basecamp, or Teams).
• Strong IT literacy, with the ability to quickly learn and adapt to new tools and platforms.
• Advanced skills in document preparation, report generation, and data analysis.
• Communication Skills
• Excellent written and verbal communication skills for effective internal and external communication. Both in Bahasa Malaysia & English
• Strong interpersonal skills to liaise with various stakeholders professionally and diplomatically.
• Organizational Skills
• Superior organizational abilities, with a knack for managing multiple priorities in a fast-paced environment.
• Strong time management skills to meet deadlines while balancing ad-hoc requests and planned activities.
• Keen attention to detail to ensure accuracy in documentation, scheduling, and reporting.
• Problem-Solving and Adaptability
• Demonstrated problem-solving skills to tackle unexpected challenges and resolve issues independently.
• Flexibility and adaptability to manage shifting priorities and evolving responsibilities.
• Confidentiality and Discretion
• High level of integrity and discretion in handling sensitive information.
• Ability to maintain professionalism and confidentiality at all times.
• Project Management
• Experience in project coordination and tracking, including managing deliverables and deadlines.
• Ability to support initiatives, anticipate needs, and proactively plan for key projects and events.
• Emotional Intelligence and Resilience
• Strong EQ to handle stress, manage relationships effectively, and stay composed in challenging situations.
• Ability to work independently and as part of a team, supporting executives while maintaining a proactive approach.