Contract Administrator

Position Responsibilities

-Develop and maintain a comprehensive database of technicians, vendors, and contractors. -Manage a resource directory of service providers, ensuring up-to-date contact information and offers. -Assist in updating the Preventive Maintenance handbook as needed. -Cultivate positive relationships with contractors and service providers. -Advocate for timely and cost-effective services, addressing any issues during delivery. -Monitor service statuses for outlets. -Ensure transparency in budget tracking for maintenance works. -Implement risk mitigation strategies to minimize disruptions. -Establish standard pricing guidelines for servicing and parts procurement. -Define quotation formats and submission timelines for maintenance projects. -Maintain accurate records of technicians, vendors, and contractors. -Update the resource directory regularly. -Stay informed about service activities and metrics. -Identify and mitigate potential risks to service delivery. -Ensure standard pricing and quotation processes are followed. -Prepare accurate cost estimates for maintenance and repair projects based on assessment and requirements. -Collaborate with stakeholders to establish budgets for maintenance works, ensuring alignment with organizational goals and financial constraints. -Monitor expenses throughout maintenance projects, ensuring adherence to established budgets and identifying cost-saving opportunities. -Analyze cost implications of different maintenance strategies to optimize spending and resource allocation. -Negotiate contracts with service providers, ensuring favorable terms and cost-effective solutions for maintenance services. -Collaborate with stakeholders to expedite the approval of quotations, escalate delays to management when necessary, and review quotation status and contractor issues daily.