Business Management Assistant

We are seeking a dedicated and detail-oriented Business Management Assistant to join our team and provide valuable support to our administrative and human resources departments. The ideal candidate will be a proactive and organised individual with a strong work ethic and the ability to handle various administrative tasks, as well as assist in business related activities. This role plays a crucial part in ensuring the smooth operation of our organization.

Key Responsibilities:

Administrative Support:

• Manage and organize files, documents, and records.
• Answer and direct phone calls, take messages, and handle inquiries.
• Assist with scheduling meetings, appointments, and conference calls.
• Coordinate office supplies, equipment, and maintenance.
• Handle mail distribution and courier services.
• Assist in general office tasks and maintain a clean and organized workspace.
• Assist in compiling claims
• Assist in managing customer orders and deliveries

Human Resources Support:

• Assist in the recruitment process, including posting job openings, screening resumes, and scheduling interviews.
• Maintain HR records and employee files in compliance with confidentiality and data protection regulations.
• Support new employee onboarding by preparing paperwork and conducting orientations.
• Assist in benefits administration and address employee queries related to benefits and policies.
• Assist in organizing employee events, meetings, and workshops.
• Assist in preparing payrolls and submitting monthly contributions
• Assist in the preparation of HR-related documents, such as employment contracts and performance evaluations.
• Assist in maintaining records of employee attendance, leaves, and time tracking.
• Handle employee inquiries and assist with HR-related matters.

Marketing support:

• Assist in sourcing for suppliers for marketing related events
• Participate in company's events e.g. workshop as and when needed.

Requirements:

• A diploma or equivalent. Bachelor's degree in business administration or a related field is a plus.
• Proven experience in administrative and/or HR support roles is preferred.
• Excellent organizational and time management skills.
• Strong interpersonal and communication skills.
• Proficiency in MS Office (Word, Excel, and PowerPoint).
• Strong attention to detail and the ability to maintain confidentiality.
• Ability to multitask, work independently, and as part of a team.
• A positive attitude and willingness to learn and adapt.
• Knowledge of labor laws and HR practices is a plus.

This Business Management Assistant role offers an excellent opportunity for someone looking to kickstart their career in the fields of administration and human resources. If you are a motivated and well-organized individual with a passion for supporting office operations and HR functions, we encourage you to apply and become a valuable member of our team.

This position is a 6-month contract. At the end of the contract, we may offer you a permanent position, depending on your performance throughout the contractual period

Job Types: Full-time, Permanent, Contract
Contract length: 12 months

Pay: RM1,800.00 - RM2,200.00 per month

Benefits:

• Health insurance
• Maternity leave
• Parental leave

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus

Ability to commute/relocate:

• Petaling Jaya: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your expected monthly salary?

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administration: 1 year (Preferred)