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We rely on our suppliers to ensure that all of our payrolls around the world are completed accurately and on time, and the role of our Purchase Ledger Assistant is essential in supporting a great relationship with those suppliers, and ensuring that their invoices are processed and paid on time.
The role will largely consist of checking invoices against POs, passing them for payment, reconciling supplier statements and requesting missing invoices. You'll also be supporting with queries and disputes, as well as preparing payment runs and assisting in reporting on the performance of the purchase ledger team against targets.
This role will join our growing Finance team in Kuala Lumpur, working as part of a wider global finance operation which is headquartered in the UK. This is a great opportunity to gain experience in a truly global role with lots of development opportunity.
On a typical day, you’ll be…
- Ensuring the daily upload from the AP inbox has been imported into the AP Automation system (Yooz)
- Checking all fields on the invoice have been correctly read by Yooz
- Matching invoices to POs and passing them to the next stage of the process
- Highlighting any invoices with missing or non-matching POs and flagging these for attention by the relevant teams
- Maintaining accurate records by updating supplier billing details, tracking payment history and inputting any changes into the system
- Reconciling supplier statements, requesting missing invoices and generally liaising with suppliers on invoice payments
- Addressing any invoice queries and resolving disputes or errors in a timely fashion
- Collaborating with internal and external stakeholders, including commercial and operational teams along with senior leaders in the finance team.
- Reporting on the performance of the purchase ledger team against targets
To be truly effective you will…
- Have experience of working in a busy, multinational, multicurrency finance environment
- Have a keen eye for detail, even when dealing with large volumes of data and performing recurring tasks
- Have excellent written and spoken English communication skills
- Thrive in a fast-paced environment and enjoy the sense of urgency that comes with this role
- Experience of NetSuite and/or Yooz would be advantageous, but full training will be provided
About activpayroll
Our Story
From our entrepreneurial origins as a founder led start up, to a high performing global player working with some of the world's most recognisable brands, activpayroll has both a fantastic history and masses of future potential.
Our story began in 2001, when our founder saw a gap in the market to support the oil and gas industry. Today, we are a leading global professional service organisation, providing integrated global and domestic payroll solutions, expatriate taxation services, global HR services and online HR people management tools to over 1,200 companies in more than 150 countries worldwide.
We’ve Got You
From our entrepreneurial origins as a founder led start up, to a high performing global player working with some of the world's most recognisable brands, activpayroll has both a fantastic history and masses of future potential.
Our story began in 2001, when our founder saw a gap in the market to support the oil and gas industry. Today, we are a leading global professional service organisation, providing integrated global and domestic payroll solutions, expatriate taxation services, global HR services and online HR people management tools to over 1,200 companies in more than 150 countries worldwide.
We’ve Got You
Hiring people is more than an investment of time and money – it’s an investment of trust. You trust us to help you realise your fullest potential, work with brilliant people and recognise your achievements. In return, we trust your abilities, we trust your instincts and are fully behind you to deliver the great work you are capable of - empowering you to make the tough calls and valuing your opinions, ideas and abilities.
Our Culture and Values
Creating a fair, inclusive team is central to our ethos, and we are committed to fostering equity and belonging in everything we do. Our core values - Big, Bold, Brilliant - underpin our shared commitment to embracing change, championing innovation and valuing every perspective our people bring to the table.
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