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Simplified
Position Responsibilities
Quotation process:
- -Prepare and review maintenance service quotations for clients. -Collaborate with vendors and internal teams to ensure accurate and competitive pricing. -Ensure quotations are approved and documented as per company policies.
PO creation:
- -Generate Purchase Orders (POs) for approved maintenance services and inventory needs. -Ensure POs are issued accurately and in a timely manner, in line with company procedures.
Manage In and Out Inventory:
- -Oversee and manage the inventory of maintenance supplies and equipment. -Track inventory levels to ensure sufficient stock is available for ongoing maintenance activities. -Implement effective stock management to prevent overstocking or shortages.
Ordering:
- -Place orders for materials, parts, and equipment required for maintenance tasks. -Work closely with vendors to ensure timely delivery of items.
Receiving:
- -Coordinate the receiving of goods and materials. -Ensure all received items meet quality standards and match the purchase order.
Updating Invoices for Budget Tracking:
- -Maintain and update invoices in the system to provide visibility on spending. -Track and monitor expenses to ensure they align with the allocated budget. -Assist with reporting on budget performance and variances.
Others
- -To maintain good relationships with contractors and service providers. -Advocating for adequate, timely, and cost-effective services and responding to any issues that occur during the delivery of services. -Monitoring the services being provided and staying up to date on any services for outlets. -Any other assigned duties and responsibilities from time to time.
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