ADMIN ASSISTANT

Responsibilities: 1. Office Administration: • Manage day-to-day office operations and ensure the office runs smoothly. • Maintain and organize physical and digital files. 2. Scheduling and Coordination: • Schedule meetings, appointments, and events for the team. • Coordinate travel arrangements and logistics when needed. 3. Communication: • Handle incoming and outgoing emails and phone calls. • Act as a point of contact between internal teams and external stakeholders. 4. Data Management: • Perform data entry and ensure the accuracy of records. • Update and maintain databases, spreadsheets, and other documents. 5. Procurement and Inventory: • Order office supplies and ensure adequate stock is maintained. • Liaise with vendors for purchases and maintenance services. • Issue quotation, invoice and payment documents 6. Support for Management: • Assist in preparing reports, presentations, and documentation. • Take meeting minutes and distribute them to relevant stakeholders. 7. Customer Support: • Address customer inquiries and provide assistance or escalate issues as needed. 8. Event Planning: • Help organize team events, workshops, or client meetings. 9. Problem-Solving: • Identify and resolve administrative issues promptly. 10. Adaptability: • Take on additional tasks and responsibilities as needed in a fast-paced startup environment. Requirements: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace. Strong organizational and multitasking skills. Excellent communication and interpersonal skills. High level of discretion and confidentiality. Flexibility to adapt to changing tasks and priorities.