Store & Receiving Assistant
Salary undisclosed
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Responsibilities:
- To gain good product knowledge with regards to purchase specifications and quality standards through receiving processes
- To be fully acquainted with the receiving procedures, hotel’s standards and requirements.
- To ensure that all items purchased, borrowed, on demonstration or brought into the hotel in relation to operation should pass through Receiving Department and be covered by a Receiving Record.
- To ensure that incoming merchandises are checked against standard purchase specifications.
- To move accepted products to appropriate storerooms or user department immediately to minimize loss from theft and deterioration of product quality.
- To receive meat, poultry and seafood items, chef must be informed upon arrival. These should then be tagged with the upper portion while the lower portion is sent to Cost Accountant together with receiving record and supplier invoice.
- To receive maintenance spare parts or machinery, it should be checked together with the maintenance representative who countersign on the receiving record.
- For short delivery, an outstanding order list is to be completed and sent to Purchasing Department, with copy to department concerned and the Cost Control.
- To implement control measures by insuring that only ordered goods is delivered; partial deliveries are noted and acceptable; Hotel is not billed for goods not delivered; goods is of acceptable quality; Hotel is not billed a price higher than previously agreed upon.
- Receiving Records should be completed and accompanying the merchandises delivered to department concerned for all receipts.
- All receiving records and supporting documents should be properly filed and routed to concerned departments.
- To review receiving procedures and traffic from time to time and to ensure efficiency and elimination of bottle neck.
- To collect Requisition Orders, pick up various items and distribute according to established schedule and procedures.
- To assist in the preparation of the month-end stocks take report and comment on the variances.
- Receives and stores documents and confidential files; maintains record of approved document and confidential file destruction.
- To perform any other duties set by company policies, Management or his/her direct superior and not included in the above job description.
- To properly and orderly arrange shelving of all stored items
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