Accounts Payable Associate

About the job

The Accounts Payable Officer will be responsible for ensuring the timely and accurate processing of supplier invoices and settlement of accounts by agreed payment terms. A core focus is providing a high level of customer service to internal and external stakeholders and providing streamlined accurate processing of transactions through the AP system. Continuous improvement towards improving efficiency in the AP process and development and alignment of the Shared Services team is also a core focus of the role. Adhere to Procure to Pay Management services required to support and sustain the day-to-day business.

Key Task in the role

· Process invoices accurately, on time, by company policy, and complying with accounting standards.

· Ensure accurate and timely coding of invoices.

· Review all invoices for appropriate documentation and approval before payment.

· Ensure delegation of Authorities (DoA) is adhered to.

· Process 3-way PO matching invoices.

· Correct indexing of documents in the system (Doclink) with accurate status.

· Ensure all credit notes are reviewed, matched to short payments, and processed accurately and promptly.

· Be responsible for the reconciliation of vendor statements to ensure that all aged items are addressed and followed through to resolution.

· Prepare vendor payment batches as required to meet payment terms and maximise Delivered At Place (DAP).

· Monthly review of Aged Payables and clear/tidy up outstanding transactions every quarter.

· Ensure all new vendors and existing vendors are verified through the system

· Provide ad-hoc support to improve the service level provided to the business .

· Identify improvements to the accounts payable process and actively participate in the process improvement initiatives.

· Other ad-hoc duties associated with assisting the finance team.

· Assist with internal and external audit queries and requests.

· Managing supplier and internal enquiries

· Responding to queries in a courteous way and timely manner

· Maintain files and archived documents thoroughly and accurately, by company policy and accepted accounting practices.

Required qualification for this role

· Bachelor’s Degree, Post Graduate Diploma, Professional Degree in Accountancy/Finance or equivalents.

· Have at least 2-3 years of experience in a similar rols.

· Prior experience in an International MNC/SSC environment will be an advantage.

· Able to support Australian and New Zealand markets.

· Strong understanding of internal controls, operational and system control procedures.

· Strong verbal & communication skills.

· Ability to handle multiple priorities, work under time constraints and meet deadlines.

What client offers :

· Hybrid work arrangement ( 7.30am - 4.30pm)

· 13-month salary

· Parking allowance

· Medical benefits

· Career advancement

Job Type: Full-time

Pay: RM4,000.00 - RM4,200.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development
• Work from home

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• 13th month salary
• Performance bonus

Education:

• Bachelor's (Required)

Experience:

• Accounts Payable: 2 years (Required)