Shipping Assistant

Retail / Distribution Door Sales Coordinate Function • To verify shipping documents, on invoices, packing list, bill of exchange, CO, shipping instruction etc for all accounts assigned. • To check the price for Customer is correct before confirmation the Purchase Order to the customer. • To issue Job Docket to production after order confirmation and receipt of payment term. • To prepare Pro-forma Invoice or Sales Contract upon confirmation of order from customers. • To liaise closely with Production Manager and the planner on the order schedule and update all the relevant order completion date into Monthly Master Delivery Schedule. • To make shipment booking confirmation with forwarder or liner. • To review and monitor all assigned customer account on the confirmed orders with respective departments involved and ensure no materials or production hiccup problems. • To assist Sales Executive making small amendment or adjustment in the cost provision report where applicable. • To prepare and control issuance of door labelling requested by customer to store packing personnel for designated order. • To prepare and update sales collection for sales account assigned through Sales Collection Report key on by Shipping Clerk. • To verify Shipment details in the Weekly Order Progress Report. • To verify sales details in the Weekly Order Progress Report. • To monitor the monthly outstanding payments and maturity date for the invoices and liase with the finance department to check whether there is any incoming receipt of payment from the customers. • To issue work order for finishing, CNC work & etc as well as distribute the work to the sub-contractor, accounts and store department. Reports • To prepare for the monthly reports as follow: - KRA Report - Key Customer Sales Order Analysis Reports - Monthly Forecasted Sales and Cost Provision Report - Monthly Actual Sales and Cost Provision Report - Departmental Objective Evaluation Report - Master Delivery Schedule You are required to perform other tasks as stipulated by Department Heads.