Personal Assistant for General Manager

Administrative Support

• Manage the General Manager’s schedule, including appointments, meetings, and travel arrangements.
• Prepare meeting agendas, materials, and follow-up notes as needed.
• Maintain accurate records, files, and documentations in an organized, accessible manner.

Communication Management

• Serve as the primary point of contact for the General Manager, ensuring effective communication across departments.
• Translate documents and interpret conversations as needed (Mandarin/English).
• Draft, edit, and proofread correspondence, emails, and reports in Mandarin and English.

Stakeholder Coordination

• Liaise with internal teams and external partners to facilitate project coordination and information flow.
• Organize events, meetings, and conferences, ensuring all logistical needs are met.
• Manage and prioritize incoming requests for the General Manager’s attention, ensuring prompt responses.

Project and Task Management

• Assist the General Manager with special projects and tasks, following up on action items and deadlines.
• Support operational activities, providing information and assistance to enhance workflow efficiency.

Confidentiality and Professionalism

• Handle sensitive information with discretion and integrity.
• Maintain a high level of professionalism in interactions, representing the General Manager effectively.

• Education: Diploma or Degree in Business Administration, Management, or a related field.
• Language Skills: Fluent in Mandarin and English, with strong written and verbal communication skills in both.
• Experience: 3+ years of experience as a Personal Assistant or similar administrative role, ideally supporting senior executives.
• Skills:
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent time management skills, with an eye for detail.
  • Ability to work independently and handle pressure in a fast-paced environment.

• EPF & SOCSO
• Annual Leave
• Medical Claim