EXECUTIVE, PROJECT AUDIT

Fixed Term Contract of Employment RENEWAL OF CONTRACT Based on Performance and Funding BENEFITS · Cost of Living Allowance · Outpatient Medical Entitlement - Outpatient, Dental & Optical · Annual Leave of 21 days per year · Group Insurance - Group Term Life, Group Personal Accident & Group Hospitalization & Surgical · Official Travel & other expenses - Reimbursement basis JOB OVERVIEW • Process the financial reports of 3+2 DHSKP projects & 1 PrEP Project under GF Grant. • Process the financial reports for 25 projects under MOH. • Assist the supervisor to conduct field audit and financial capacity building training for Project Implementers. • Assist the supervisor in preparing the funder reporting/audit. SPECIFIC KNOWLDEGE/SKILLS/ABILITIES • Must have the good knowledge in Accounting Software. • Basic report writing and presentation skill. • Good communication skill in written and spoken. • Familiar in Excel, Word and PowerPoint. RESPONSIBILITIES & DUTIES Project Financial Audit - GF • Assist and monitor the Sub Recipient (SR) in managing their monthly expenses in line with their approved grant. • Verify the posting of accounting entries in the system is reliable and in accordance with the monthly expenses, mathematical accuracy and proper documentation. • Ensure the SRs apply the requirement based on the Onward Granting Policies, Procedures and Project Management Manual. • Send emails to the SRs to ensure they submit their project monthly financial report before or by 10th of each month. • Sending queries and advice the relevant entries to be taken up in the accounts if there is any issue on reporting or error in calculation until completion. • Prepare and sent final Grant Status Report to SRs after the validation process is completed. • Discuss and provide recommendation based on the audit finding from the external auditor to all the SRs. • Discussion on the project closure with SRs. • Prepare Validation Processing Sheet (Variance reporting) and Grant Status Report for SRs. • Maintain orderly filling system and general internal audit activities. • Assist supervisor in providing the required documents during PUDR and EY audit engagement. • Prepare SRs consolidated income & expenses statement and balance sheet monthly. • Update the SRs fixed asset register. • Attend the internal meetings for the further updates on the DHSKP Project (budget negotiation of SRs) • Assist supervisor to conduct a finance/audit training to educate the SRs to provide a good quality of reports. • Assist supervisor to conduct site visit to SRs to sight the documents and fix assets. Project Financial Audit - MOH • Ensure all the POs meet the requirements and qualities based on the Onwards Granting Procedures. • Monitor and assist all the POs in managing their budget according to their grant sources. • Assist POs to update their Report A accordingly if there are any changes in their expenses claim amount. • Assist in conducting Project Financial training session on project financial reporting including preparation of training manuals through Zoom Meeting. • Ensure all the POs submit their complete monthly project financial report before or by 10th of each month through an email and phone call. • Discuss and follow up with Focal Point of Program on the performance, achievement, challenges and recommendations in budget. • Update the POs expenses to Focal Point to find the solution for the programmatic issue in monthly staff discussion. • Verify monthly project financial reports from POs by checking figures based on the budget, postings and documents for correct use, mathematical accuracy and proper documentation. • Prepare Validation Processing Sheet and Grant Status Report according to their monthly financial reports. • Ensure that any issues/ queries or recommendation raised to all the Pos to be follow up for the actions and attend all the phone call queries from PO. • Follow up the memo from Focal Point in case there are pending memos. • Participate in programmatic meeting arranged by Program Department and staff meeting arranged by HRD. Undertake other responsibilities not outlined above which are commensurate with a role of Executive, Project Audit and which have been discussed and agreed between the Manager, Financial Management and the post holder to further aims of MAC.