Finance & Admin Assistant Manager

Job Details

• Working Days & Hours: Monday - Friday 10am to 6pm, Saturday 2pm to 10pm
• Work Location: Jalan Imbi, KL
• Work Type: Work from Office (KL)
• Open to Malaysians only
• Salary: RM3,400 - RM4500 per month

Financial Duties (70%)

• Financial Reporting: Prepare and maintain accurate financial records and reports. Assist in the preparation of monthly, quarterly, and annual financial statements.
• Budget Management: Assist in the preparation and monitoring of budgets. Track and analyze budget variances and report discrepancies.
• Accounts Payable and Receivable: Process invoices and ensure timely payment to vendors. Manage accounts receivable, including invoicing and collection of payments.
• Bank Reconciliation:Perform regular bank reconciliations to ensure accuracy of financial records.Resolve discrepancies identified during reconciliation.
• Payroll Processing:Assist in the preparation and processing of payroll.Ensure accurate and timely payment of salaries and benefits to employees.
• Grant Management:Assist in the financial management of grants, including tracking expenditures and ensuring compliance with grant requirements.

Administrative Duties (30%)

• Office Management: Oversee general office operations, including managing supplies, equipment, and maintenance. b. Ensure a well-organized and efficient office environment.
• Record Keeping: a. Maintain accurate and organized records of all financial and administrative activities. b. Ensure all documents are properly filed and accessible when needed.
• Meeting Coordination: Schedule and arrange meetings, plus preparing agendas and taking minutes. Ensure timely communication and follow-up on meeting actions.
• Correspondence: Handle general correspondence, including emails and letters. Assist in the preparation and distribution of organizational communications.
• Support to Management: Provide administrative support to senior management as needed. Assist with special projects and tasks as assigned.

• Qualifications:

Education: Diploma/Degree in Accounting, Finance, Business Administration, or a related field.

Experience: Minimum of 2 years of experience in a similar role, preferably within the non-profit sector.

Skills: Strong proficiency in accounting software, ORDOO Better, and Microsoft Office Suite. Excellent organizational and multitasking abilities.

Attention to detail and accuracy in financial and administrative tasks. Strong communication and interpersonal skills.

Personal Traits: Passionate about community service, empathetic, and committed to the organization's mission.

Application Process: Interested candidates are invited to submit their resumes, cover letters, and any relevant certifications to click for email .