Executive, Admissions & Records

Job overview: Directs and coordinates the admissions, records and registration programs of the University by supervising process of admissions, student records, registration enrollments, graduation and compliance. Responsibilities To facilitate and support the university in ensuring only the right candidate that fits all entry qualification criteria is enrolled in the university. All new students' documents received will be processed immediately To assist in the coordination of any job related to admissions and registration To run the registration day smoothly and avoid the mess and hectic situation To make sure all new student files are ready and documents are well verified To administer and ensure all data recorded is correct and accurate. (e-IPTS & Barracuda System) To ensure all the information is updated in the student's personal file and manage the file accordingly Update student record and status upon receiving any information such withdraw/quit/defer and so forth Enters information into computer terminal for admissions, records and registration purposes Produces University transcripts, verifications and certifications To create a student ID card to ensure the student wears an ID card on campus To allocate the class venue for lecturers as per academic timetable given To completes duties and responsibilities in compliance with college standards, policies and guidelines Answers telephone requests form Admissions, Records, and transcript information Prepares reports and proposals, and responds to inquiries from students and external agencies Refers students who may have special needs to appropriate services. Attend events including schools fairs to recruit new students Joining students' activities' including orientation program, event, and any other students' development Assisting the Assistant Manager while conducting the Senate Sub-Committee Graduation (SSCG) meeting for the formal endorsement of the student graduation Update the student to completed and graduated after get the endorsement from the SSCG members Respond to emails and other correspondences as directed by HOD or any related dept Performs miscellaneous job-related duties as assigned Required Qualifications Bachelor's degree; at least 3 years of experience directly related to the duties and responsibilities specified Able to communicate effectively in English and Bahasa Malaysia, both written and verbal Able to establish and maintain positive working relationships with key stakeholders (Registrar/Higher Management) to facilitate and accomplish department goals Able to take initiative, perform multiple assignments, and complete projects in a timely manner Preferred Qualifications Agile, proactive and able to work independently Ability to gather data, compile information, and prepare reports Skill in the use of computerized systems and Microsoft application especially Microsoft Excel & Words Experience working in a community college or university Admissions and Records office Ability to multi-task and remain organized