Site Clerk (Based in Kelantan)

Job Type: Full-time Job Summary: Oversee project documentation, facilitate effective communication among project stakeholders, and enforce quality control, maintaining a safe working environment, adhering to regulatory requirements, and achieving project goals within specified timelines and budgets. Responsibilities - Maintain files (both paper and electronic) and databases, oversee document control, and manage record-keeping. - Update and maintain distribution lists, ensuring proper documentation of project-related activities, correspondence, and compilation of relevant statistics. - Traveling and attending meetings, as assigned. - Ensure projects stay on schedule and within budget. - Manage project documentation, assist in communication among project stakeholders. - Manage project documentation, assist in communication among project stakeholders. - Ensure the smooth flow of information between the construction site and the main office. - Help maintain organized and efficient operations on the construction site. - Maintain R.F.I. and V.O records. - Conduct quality control on all delivered materials, ensuring compliance with specifications and maintaining proper records. - Compile lists of unsatisfactory/defective works (Non-Conformance Report) for transmission to the - - - Project Manager and/or Resident Engineer, directing onward action by the Contractor. - Maintain and update records of unsatisfactory/defective works (Non-Conformance Report) and follow up until rectification works are satisfactorily completed. - Receive instructions from Consultants and, upon approval from the Project Manager and/or Engineer, act immediately and accordingly. - Compile a comprehensive Schedule of Defects before the practical completion of the project. - Monitor and inspect all items in the Schedule of Defects to ensure satisfactory compliance by the Contractor. - Maintain and organize construction documents, including drawings, permits, and reports. - Facilitate effective communication between construction teams, subcontractors, and suppliers. - Assist in scheduling meetings, appointments, and project-related activities. - Update project-related data in the construction management system or spreadsheets. - Prepare regular reports on project progress and document tracking. SALARY NEGOTIATION depending on level of education, competency, years of experience and personal capabilities. Requirements and skills - Minimum Diploma or SPM or Certificate in Mechanical / Electrical / Architecture from a recognised technical institution. - Minimum of 2 years’ working experience in supervision of construction works. - Competent in preparing inspection reports, site instructions and sketch details. - Ability to coordinate and work with other members of site supervisory team. - Able to read drawings and proficient in AUTOCAD. - Excellent interpersonal and communication skills. - Good knowledge in construction, renovation flow, monitoring, and assessment of contractor’s method of work. - Strong knowledge in local approval and authorities’ procedures. - Good knowledge in civil and structural construction. - Proficiency in basic computer applications such as word processing and spreadsheet software. - Good verbal and written communication in English and local languages. - Ability to organize documents and maintain an orderly office environment. - Priority will be given to candidates who can be available for an immediate start.