Human Resources & Admin Executive

Job Description:

• Manage day-to-day administrative tasks, including organizing files, and maintaining office supplies.
• Recruitment and selection processes, including screening resumes, conducting interviews, and managing onboarding and offboarding procedures to ensure compliance with company policies.
• Maintain and update employee records, handle queries and concerns, and support HR projects and initiatives.
• Coordinate meetings and events and assist in the development and implementation of company policies.
• Helped mediate and resolve minor conflicts between employees before they escalated.
• Assisting in the documentation and process of disciplinary actions when necessary.
• Performing additional HR-related tasks as needed, such as organizing employee events, conducting surveys, or handling special projects.
• Providing support for company-wide projects and initiatives that may fall outside the traditional HR scope, such as participating in cross-departmental teams or assisting with office management tasks.
• Checking monthly staff claims /traveling expenses/site petty cash reimbursement and ensuring all the claims are properly supported by receipts and approved by the director before being submitted to the Finance Department for payment processing purposes
• To follow the finance procedures by the finance advisor and always liaise with FInance teams for the accounting documentation and payment process purpose
• Being available to handle urgent requests from management or other departments, ensuring that critical tasks are addressed promptly.
• Assisting with tasks that contribute to the overall efficiency and success of the company, including helping with non-HR administrative duties when needed

Requirements and skills

• Proven work experience as an HR Administrator, HR Administrative Assistant, or relevant role
• Experience with HR software
• Computer literacy (MS Office applications, in particular)
• Thorough knowledge of labor laws
• Excellent organizational skills, with an ability to prioritize important projects
• Strong phone, email, and in-person communication skills

Priority: Prefer candidate who can start by soon as possible

Work Schedule:

• Monday to Friday
• 9.00 am to 6.00 pm

Work Location:

• Ampang, Kuala Lumpur (residental area)

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Human Resources: Minimum 2 years (Preferred)
• Human Resources Management: 1 year (Preferred)

Language:

• Mandarin (Preferred)
• Bahasa (Preferred)

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2,000.00 - RM3,500.00 per month

Application Deadline: 09/25/2024