Personal Assistant

Company Description

IFA Bhd provides both short to medium term refinancing solutions for real estate properties. As a niche licensed real estate financier, we distinguish ourselves from the traditional financing house by offering flexible, creative and speedy financing arrangements to our customers. We support financing for various business sectors based in Malaysia, leveraging on the mature legal and lucrative real estate environment that the country has to offer.

Through our solutions, we aim to be the preferred alternative financing partner for both the SME and individual customers in Malaysia.

Role Description

This is a full-time on-site role as an Administrative Assistant at IFA Berhad in Petaling Jaya. The role involves handling office tasks, such as managing phone calls, organizing meetings, and maintaining office supplies. Administrative Assistants play a crucial role in ensuring the office operations run smoothly.

Key Responsibilities

• Office Management: Ensure the efficient operation of the office by managing office supplies, equipment, and facilities. Coordinate maintenance and repair services as needed.
• Administrative Support: Provide administrative support to various departments, including data entry, document preparation, filing, and scheduling appointments.
• Client Interaction: Serve as a point of contact for clients, addressing inquiries and providing information about our financing solutions. Assist in maintaining positive client relationships.
• Coordination and Communication: Coordinate meetings, events, and travel arrangements. Prepare agendas and take meeting minutes when required.
• Document Management: Organize and maintain electronic and paper files, ensuring that all documents are accurately filed and easily accessible.
• Compliance and Record Keeping: Ensure compliance with company policies and procedures, as well as local regulations. Maintain accurate records of all administrative activities.
• Financial Administration: Assist in processing invoices, expense reports, and other financial documents. Coordinate with the finance department to ensure timely payments.

Qualifications

• Excellent organizational and time management skills
• Proficiency in MS Office (Word, Excel, Outlook)
• Strong communication and interpersonal abilities
• Attention to detail and problem-solving skills
• Ability to multitask and prioritize tasks
• Previous experience in an administrative role is a plus
• High school diploma; additional qualifications in Office Administration are a bonus

Job Type: Full-time

Pay: RM3,500.00 - RM7,000.00 per month

Schedule:

• Monday to Friday