Senior Contracts Executive

Job Title: Senior Contracts Executive

Location: Kuala Lumpur HQ

Job Type: Full-Time

Reports to: Contracts Manager

Key Responsibilities:

- Central Point of Contact:

Act as the key liaison for assigned proposals, taking ownership of contract-related tasks and guiding the Bids and Proposals team through the entire process.

- Tender Review & Analysis:

Analyze RFQs, RFPs, ITBs, and other tender documents, particularly in the oil and gas sector, to develop comprehensive proposal outlines and strategies.

- Legal Advisory:

Provide legal advice on tender requirements, contract terms, and industry-specific regulations, ensuring compliance with legal standards in the oil and gas sector.

- Contract Review & Pre-Costing:

Review commercial and technical terms of contracts, assist in pre-costing for proposals, and offer legal insights to safeguard favorable terms.

- Service Orders & Budget Management:

Develop internal service orders and budgets for contracts, ensuring alignment with company goals and maintaining a healthy gross profit margin (GP).

- Document Management & Audits:

Maintain and organize comprehensive contract files for each project, including the original contract, amendments, payment schedules, correspondence, and any deviations.

- Internal Stakeholder Communication:

Share relevant contract information with internal teams to ensure smooth coordination and facilitate contractor meetings when needed.

- Compliance & Risk Monitoring:

Ensure all contracts and tenders comply with industry-specific regulations, including those governing the oil and gas sector, and advise management on risk mitigation strategies.

- Contract Execution:

Ensure proper execution of contracts in line with company policies, providing regular summaries of key contractual terms, obligations, and milestones.

- Risk Analysis & Advice:

Assess potential legal and commercial risks in tenders and contracts, with a particular focus on the energy sector, and provide mitigation strategies.

- Company Registration & Licenses:

Work with HR and Finance to track and ensure timely renewal of key licenses (e.g., Petronas, TNB, MOF, CIDB) and other relevant energy sector registrations.

- Tender Tracking & Reporting:

Maintain detailed logs of all quotations, RFQs, ITBs, and job awards, ensuring accuracy and timely updates in Google Drive for internal tracking.

Job Requirements:

Education:

Minimum Bachelor’s Degree in Law (preferred), or Engineering with strong knowledge of contract law and a background in the oil and gas industry.

Experience:

At least 2 to 5 years of experience in a Contracts or Proposals department, with a focus on reviewing and advising on contracts and tenders in the oil and gas sector.

Industry Expertise:

Strong understanding of oil and gas industry regulations, legal frameworks, and commercial practices. Ability to provide legal advice specific to the energy sector.

Language Skills:

Proficiency in both Bahasa Malaysia and English with excellent verbal and written communication skills.

Key Skills:

- Experience in reviewing and negotiating commercial contracts, tenders, and RFQs specific to the energy sector.

- Strong legal knowledge, particularly in relation to the oil and gas industry and energy sector regulations.

- Ability to assess and manage risks associated with tender processes and contract execution.

- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); familiarity with contract management software is a plus.

Personal Attributes:

- Meticulous attention to detail and a proactive problem-solving approach.

- Ability to manage multiple priorities, meet deadlines, and work under pressure.

- Strong interpersonal skills with the ability to collaborate effectively across departments and with external contractors.

How to Apply:

Please send your resume and do update us on expected salary and notice period to : [email protected] by 7/12/2024.

Job Types: Full-time, Contract
Contract length: 12 months

Pay: RM2,000.00 - RM4,000.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Application Deadline: 12/07/2024