Assistant Company Secretary

Regulatory Compliance:

• Assist in ensuring the company complies with statutory and regulatory requirements, including filing returns with the Companies Commission of Malaysia (SSM).
• Maintain statutory registers and records.

Board Support:

• Prepare agendas, board papers, resolutions, and minutes for board and committee meetings.
• Provide administrative support to the Board of Directors and ensure effective communication.

Corporate Governance:

• Assist in implementing corporate governance practices and procedures.
• Liaise with regulatory bodies, auditors, and legal advisors on governance matters.

Document Management:

• Manage corporate documents, including Articles of Association, Memorandum, and other legal documentation.
• Draft and review resolutions, notices, and agreements.

Stakeholder Engagement:

• Act as a point of contact for internal and external stakeholders on secretarial matters.
• Handle inquiries from shareholders and ensure timely dissemination of information.

Support in Transactions:

• Provide support during corporate transactions, including mergers, acquisitions, and share allotments.
• Coordinate with lawyers, tax advisors, and other professionals as required.

Ad Hoc Duties:

• Perform additional tasks assigned by the Company Secretary or senior management to support the company’s needs.

• Bachelor’s degree in Law, Business Administration, Corporate Governance, or related fields.
• A professional qualification such as ICSA (Institute of Chartered Secretaries and Administrators) or equivalent is often preferred.
• At least 1-3 years of experience in corporate secretarial work or a related field.
• Familiarity with local company law, compliance requirements, and regulatory frameworks.
• Strong organizational and communication skills.
• Detail-oriented with the ability to handle confidential information.
• Proficiency in Microsoft Office Suite and relevant secretarial software.
• Knowledge of corporate governance principles and company secretarial practices.
• Membership in a recognized professional body such as MAICSA (Malaysia), ICSA, or related organizations is an advantage.
• Ability to multitask and work under tight deadlines.
• Strong interpersonal skills for effective collaboration with stakeholders.

• Parking Allowances
• EPF, SOCSO and EIS
• Yearly Salary Increment