HR Specialist - Operations

Job Summary:

We are seeking a highly experienced HR Operations Specialist to oversee the hire-to-retire process and manage essential HR functions. The ideal candidate will have a strong background in labor relations, benefits administration, and compliance, preferably within a factory or similar environment. This role also requires proficiency in HR reporting and maintaining accurate records while ensuring adherence to internal, external, and governmental audits.

Key Responsibilities:

1. HR Operations (Hire to Retire Process)

• Manage the end-to-end employee lifecycle, including recruitment, onboarding, employment changes, and offboarding.
• Ensure seamless execution of HR operations with high efficiency and compliance.

2. Labor Relations & Support

• Provide expert support in labor relations within factory setups or similar environments.
• Address and resolve labor issues in collaboration with management and stakeholders.

3. Benefits Administration

• Oversee company and statutory benefits programs, including enrollment, tracking, and reporting.
• Liaise with external providers and regulatory bodies to ensure compliance and employee satisfaction.

4. Records Management

• Maintain and update employee records, ensuring data accuracy and confidentiality.
• Develop and implement effective records retention policies.

5. Compliance & Audits

• Ensure compliance with internal policies, external regulations, and government requirements.
• Prepare for and manage internal, external, and government audits, ensuring all documentation is accurate and accessible.

6. HR Reporting

• Generate and analyze HR reports to provide insights and support decision-making.
• Monitor key HR metrics and recommend process improvements based on findings.

Qualifications and Skills:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 5+ years of experience in HR operations, labor relations, and compliance, preferably in a factory or industrial environment.
• Strong understanding of labor laws, statutory requirements, and HR best practices.
• Proficiency in HRIS systems and Microsoft Office Suite.
• Excellent organizational, analytical, and problem-solving skills.
• Strong interpersonal and communication abilities.

Working Conditions:

• Work Hours: Monday to Friday, 9:00 AM to 6:00 PM.
• Work Mode: Hybrid working environment, requiring both remote and on-site presence as needed.

Job Types: Full-time, Contract
Contract length: 6 months

Pay: RM4,500.00 - RM6,000.00 per month

Benefits:

• Flexible schedule
• Work from home

Schedule:

• Day shift

Ability to commute/relocate:

• Petaling Jaya: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Diploma/Advanced Diploma (Preferred)

Location:

• Petaling Jaya (Preferred)

Willingness to travel:

• 25% (Preferred)