Accounts Assistant-Payable

An accounts payable assistant, also known as an accounts payable clerk, performs accounting and clerical tasks related to accounts payable transactions. Their responsibilities include: • Processing payments: Ensuring payments are made in a timely and accurate manner • Maintaining records: Updating the accounts payable ledger and other records • Generating reports: Creating financial statements and reports • Verifying invoices: Checking invoices for accuracy and matching them to supporting documents • Communicating: Liaising with suppliers and finance officers about accounts, financial records, and stock management • Reconciling: Reconciling invoices • Reconciling the bank statements • Maintaining relationships: Building and maintaining relationships with vendors • Filing and maintaining supplier records • Attaching the correct documentation to invoices and reconciling purchase orders to invoices received • Posting invoices and credit notes and ensuring they’re coded correctly in the system • Preparing monthly supplier statement reconciliations • Dealing with external and internal queries by phone and email • Preparing and processing supplier payments and ensuring that a senior Finance Manager has signed all payments off • Ensuring that all accounts payable activities comply with relevant financial policies and procedures • Investigating and resolving outstanding creditor items • Performing other ad hoc tasks as required by their supervisor