Global Logistics MNC RM3,500 (6 months) Cyberjaya

Freight forwarding import & export from shipping / airlines Company background: MNC Working hours: Monday - Friday Location: Cyberjaya, Selangor Salary range: RM3500 Duration: 6 months contract Benefits: Medical outpatient, Insurance (accident/ hospitalization) coverage, EPF/SOCSO/EIS The incumbent will be responsible for the day-to-day operations related to procurement activities. Procurement processing includes a number of high-volume tasks, which nevertheless require close attention to detail General duties and responsibilities (for all teams): Deliver responsive services to customers and stakeholders in alignment with the GSC Service Catalogue through processing requests received in ERP workflow; requests assigned through other corporate systems; or assigned directly by Supervisors, in accordance with established procedures, to correctly administer and implement the assigned tasks to ensure quality and accuracy are met Prioritize and follow up closely on the pending tasks to resolve within response times set out in the Service Catalogue Take initiative to communicate with colleagues within or across departments to seek confirmation or clarification on issues when necessary Respond to enquiries and provide support, advice and guidance to clients in Headquarters, Regional Offices, Country offices Assist with identification of system issues or enhancements, and in testing fixes and solutions The three teams in GPL have team-specific duties over and above those describe above. Contracting and Procurement Team: Purchasing or evaluating suppliers for a vast range of commodities for WHO's technical programmes and projects Providing administrative support, advice on procurement and logistic matters, market possibilities, development of specifications and delivery schedules Assisting in procurement forecasting, managing catalogues, reimbursable procurement, Requests for Price Estimates, Requests for Quotation (RFQ) Assisting in Procurement Training to WHO staff Liaising with Technical Units Processing Team: Carry out transactional processing of purchase requests for Goods and Services procurement. Validate the purchase requests received from WHO offices globally and process them to Purchase Orders. Validation by peers or supervisor is required based on validation threshold. In the event of a discrepancy during validation, the incumbent shall liaise with the request's originators for necessary clarifications and remedial actions The incumbent may approve Purchase Orders up to the authorized limit Issue Purchase Orders on timely basis to suppliers and update status in the GSM system and internal monitoring tools Follow-up on the signed copy of Purchase Orders from supplier and enter receipt in the GSM system Amend the Purchase Orders (when applicable) if a revision is required by the request's originators Cancel and/or Finally Close the Purchase Orders upon request by originators or other valid source Assist in value-added or ad-hoc tasks, e.g., report preparation, statistics extract, analysis or issues, audit queries etc. Shipping Team: Monitoring and follow up of Global Shipments Entering receipt in GSM for goods shipped by the forwarding company Create and approve Shipping and Insurance PO Processing Freight Invoices and submission for payment to Finance Perform freight comparison to optimize transportation cost Functional knowledge & skills: Ability to handle and prioritize high volume of workloads, transactions and reporting needs Meticulous and detail-oriented Sound judgement, integrity and tact when dealing with others Proficiency in the using MS Office and ERP Web-based system Knowledge on best practices for procurement or certified training in procurement area will be an added advantage Requirements:- Minimum of 5 years of relevant working experience (processing, transactions, service Centre or other business) of which at least 2 years exposure to procurement / shipping activities or 4 years with a first level university degree or 3 years with a relevant advanced university degree Ability to handle and prioritize high volume of workloads, transactions and reporting needs Meticulous and detail-oriented Proficiency in the using MS Office and ERP Web-based system Knowledge on best practices for procurement or certified training in procurement area will be an added advantage