Senior Account Admin

JOB PURPOSE

As a Senior Account Admin, Your role will be critical in ensuring the accuracy and efficiency of financial operations, including bank reconciliations, payment processing, and supplier management. You will also collaborate closely with an outsourced accountant to resolve queries and ensure smooth coordination between internal and external accounting teams.

JOB DESCRIPTION

1. Bank Reconciliation:

• Perform regular bank reconciliations to ensure all transactions are accurately recorded and discrepancies are resolved promptly.
• Maintain accurate records of bank transactions and reconcile with accounting software.

2. Merchant Card Company and E-Commerce Payment Checking:

• Oversee and verify transactions from merchant card companies, and ecommerce platforms to ensure all payments are accurately recorded and tally with company records.
• Reconcile payments received against sales and transaction reports from these platforms. o Address and resolve any discrepancies or issues related to merchant transactions, card payments, or e-commerce sales.

3. Supplier and Payment Management:

• Review and verify supplier statements for accuracy and consistency with company records.
• Prepare and maintain the monthly payment list, ensuring all payments are processed in a timely manner.
• Address and resolve any discrepancies with suppliers and coordinate with the finance team to review and approve payment schedules.

4. Customer Invoices and Payment Follow-Up:

• Generate and send customer invoices and statement in accordance with company billing procedures.
• Collaborate with sales team to follow up on overdue invoices and manage collections to ensure timely receipt of payments.

5. Collaboration with Outsourced Accountant:

• Address and resolve queries from the outsourced accountant related to financial records, transactions, and reporting.
• Coordinate with the outsourced accountant to provide necessary documentation and information for accurate financial reporting.

6. General Administrative Tasks:

• Provide administrative support to the department, including filing, data entry, and managing correspondence.
• Assist with the preparation of financial reports and documentation as needed. o Maintain organized and up-to-date records and documentation for all accounting-related activities.

7. Process Improvement:

• Identify and recommend improvements to current administrative and financial processes to enhance efficiency and accuracy.
• Implement best practices and assist in the development of new procedures.

JOB REQUIREMENT

1. Experience: Minimum of 2 years in an administrative role with a focus on accounting or finance.

2. Education: High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.

3. Skills:

• Strong understanding of accounting principles and practices.
• Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Experience working with external partners or outsourced services is a plus.

Working Hours : Monday to Friday 8:30am – 5:30pm / Saturday 8:30am – 12:30pm

Job Types: Full-time, Permanent

Pay: RM2,000.00 - RM2,700.00 per month

Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Fixed shift

Supplemental Pay:

• Performance bonus
• Yearly bonus