Accounts and Admin Assistant

The Accounts and Admin Assistant is responsible for providing administrative support to ensure efficient operation of the office. IT involves handling accounts payable and receivable duties, assisting with bookkeeping tasks, and providing general administrative support to the team.

Key Responsibilities :

Accounts Payable and Receivable :

• Process invoices, expense claims, and payments accurately and timely.
• Reconcile accounts payable and receivable transactions.
• Monitor overdue accounts and follow up with clients for payments.

  Bookkeeping Assistance :

  • Assist with maintaining financial records, including ledgers, journals, and spreadsheets.
  • Prepare financial reports, such as balance sheets and income statements, as needed.
  • Support in budgeting and forecasting activities.

    Administrative Support :

    • Manage and maintain office supplies, equipment, and inventory.
    • Coordinate meetings, appointments, and travel arrangements for team members.
    • Handle incoming and outgoing correspondence, including emails and phone calls.
    • Assist in organising company events and meetings.

      Data Entry and Record Keeping :

      • Accurately enter data into accounting and administrative systems.
      • Maintain and update databases and filing systems.
      • Ensure data integrity and confidentiality.

        Communication and Coordination :

        • Liaise with vendors, clients, and internal departments to resolve queries and issues.
        • Collaborate with team members to streamline processes and improve efficiency.
        • Communicate effectively with stakeholders, both internally and externally.

• High school diploma, LCCI or equivalent
• Proven experience in administrative roles, preferably in accounting or finance.
• Strong organisational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and ability to prioritise tasks effectively.
• Discretion and confidentiality when handling sensitive information.

  Working Conditions :

  • Home based / remote
  • May require occasional overtime during peak periods or to meet deadlines.
  • Some tasks may involve sitting for extended periods and using computers extensively.

• Annual Leave
• Medical Leave