Front Office Executive

Key Responsibilities:Front Office Management:

• Greet and welcome visitors, ensuring a positive and professional first impression.
• Manage incoming calls, emails, and correspondence, directing them to appropriate personnel.
• Maintain a clean and organized reception area.
• Coordinate visitor access, appointments, and meeting room bookings.
• Handle inquiries and provide relevant information about the organization.

Secretary Duties:

• Provide administrative support to senior management, including scheduling meetings and managing calendars.
• Prepare and distribute correspondence, reports, and presentations as needed.
• Organize and maintain files, records, and confidential documents.
• Arrange travel itineraries, accommodations, and other logistics for management.
• Monitor deadlines and ensure timely completion of tasks assigned by leadership.

Coordination and Liaison:

• Act as a point of contact between management, employees, and external stakeholders.
• Coordinate with other departments for smooth execution of daily activities.
• Assist in organizing company events, conferences, and meetings.

Office Operations Support:

• Manage office supplies inventory and ensure timely replenishment.
• Assist with billing, invoicing, and other basic financial tasks as required.
• Handle ad hoc responsibilities as assigned by management.

Qualifications and Skills Required:

• Educational Background: High school diploma or equivalent; additional certifications in office management or secretarial work are advantageous.
• Experience: 1-3 years of experience in front office or secretarial roles.
• Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment.
• Interpersonal Skills: Excellent verbal and written communication, customer service-oriented, and approachable.
• Organizational Skills: Ability to multitask, prioritize, and manage time efficiently.
• Professional Demeanor: Maintains discretion, confidentiality, and professionalism at all times.

Job Type: Full-time

Pay: From RM3,500.00 per month

Schedule:

• Afternoon shift
• Day shift
• Early shift
• Monday to Friday
• On call
• Weekend jobs