Assistant Manager - Administration Section

The Assistant Manager, Administration will oversee daily office operations, manage facilities, implement policies, lead the admin team, and manage budgets. Key responsibilities also provide support services like travel arrangements and event coordination.

General Administration:

• Oversee day-to-day administrative operations, including office management and maintenance.
• Ensure timely procurement of office supplies, equipment, and services.
• Maintain accurate records and documentation for administrative activities.

Facilities Management:

• Manage office facilities, including security, cleanliness, and compliance with safety standards.
• Coordinate with vendors and service providers for facility-related requirements.
• Monitor and manage fixed assets, ensuring proper inventory tracking and maintenance.

Policy Implementation:

• Develop, implement, and maintain administrative policies and procedures.
• Ensure compliance with company standards and regulatory requirements.
• Monitor and enforce adherence to office protocols and policies.

Team Leadership:

• Supervise and guide the administrative team, providing training and performance feedback.
• Assign tasks, monitor progress, and ensure high levels of productivity.
• Foster a positive and collaborative work environment.

Budget and Cost Management:

• Assist in preparing and managing the administration budget.
• Identify cost-saving opportunities and ensure efficient utilization of resources.

Support Services:

• Coordinate travel arrangements, meeting schedules, and company events.
• Provide administrative support to other departments as required.
• Address and resolve administrative issues promptly and effectively.

Qualifications and Skills:

Education

• Bachelor’s degree in Business Administration, Management, or a related field.

Experience:

• At least 5 years of experience in administration or office management, with 2 years in a supervisory or managerial role.

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of office management systems and procedures.
• Knowledge of ISO is a plus

Communication Skills:

• Excellent verbal and written communication skills in English. Knowledge of [Mandarin/other relevant language] is an advantage for interacting with stakeholders.

Leadership Skills:

• Strong ability to lead, motivate, and manage a team.

Problem-Solving Skills:

• Proactive approach to identifying and resolving issues effectively.

Organizational Skills:

• Excellent time management and multitasking abilities.

Integrity:

• High standards of professionalism and confidentiality.

Job Type: Full-time

Pay: RM5,500.00 - RM6,500.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Yearly bonus

Application Question(s):

• Soonest availability to start work?
• What is your expected salary?

Education:

• Bachelor's (Preferred)

Experience:

• Supervising: 2 years (Required)
• Administrative: 5 years (Required)