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Duties & Responsibilities:
- Administrative Support:
- Assist in the preparation and distribution of job postings and advertisements.
- Maintain accurate and up-to-date records of candidate information in the excel file. Handle incoming inquiries from candidates via phone, email, and in-person.
- Candidate Coordination:
- Conduct initial phone screenings to assess candidate suitability and availability.
- Calling candidates to remind on interview arrangement.
- Coordinate interview logistics, including room bookings.
- Inform hiring manager on interview arrangements. Communicate interview schedules and details to candidates.
- Documentation and Filing:
- Ensure all recruitment documentation is properly filed and archived in accordance with company policies and regulatory requirements. Maintain confidentiality of sensitive information and adhere to data protection regulations.
- Data Entry and Reporting:
- Enter candidate and recruitment-related data into spreadsheets and databases. Assist in generating reports and metrics to track recruitment activities and performance.
- General Support:
- Provide general administrative support to the recruitment team as needed. Assist with special projects and initiatives related to recruitment and talent acquisition.
- Continuous Improvement:
- Identify areas for process improvement and efficiency gains within the recruitment process. Provide feedback on the effectiveness of recruitment strategies and tools.
Minimum & Preferred Qualifications and Experience:
Minimum Qualifications:
- Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
- Previous experience in recruitment, HR, or administrative role preferred.
- Strong communication and interpersonal skills.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple tasks and prioritize effectively.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook)
- Understanding of employment laws and regulations is a plus.
Preferred Qualifications:
- High school diploma or equivalent required; additional education or certification in human resources or administration is a plus. Previous experience in an administrative role, preferably in a recruitment or HR environment.
Education:
- High School/Certificate/Diploma/Degree or any other relevant certificate that may be considered in lieu of a Dip/degree
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