Senior Buyer (Vietnamese Speaker)

• Organise and execute the purchase to pay process (including contract management process) ensuring compliance with global, regional and local procedures and policies
• Explore and capture internal demand; management of contracts for catalog and non-catalog requests
• Actively drive the use of procurement catalog
• Build good relationships with suppliers and internal customers
• Oversee and / or use the support of the purchasing support roles
• Team coordination and independent technical control of the assigned group as well as interdisciplinary coordination, control and quality assurance of the professional task completion
• Extended scope for decision-making within the given framework

Purchasing support roles:

• Provide administrative support to operational buying activities
• Assist different day-to-day activities within the purchasing organisation
• Provide 1st level support, consulting and training; interface to 2nd level support

Detailed Role Description:

Serving as Procurement Professionals:

• Execute and ensure procurement processes and contracting processes applying sourcing / purchasing / corporate / Business Partner policies
• Prepare, manage and administer on agreed contract templates for individual countries, negotiation of commercial terms for small value contracts
• Review contract and coordinate for content approvals (process initiation and monitoring)
• Response to inquiries regarding contract obligations and revisions
• Contract maintaining/archiving in the global standard contract management system
• Monitoring and identification of expiring contracts, initiate and prompt users to initiate for contract extension or competitive bidding according to approved guidelines and policies
• Collect and maintain data and / or ensure data quality maintenance and reporting on rates, catalog, supplier data / performance, purchase order admin
• Drive (execute) tactical purchasing process (non-catalog requisitions) and ensure day-to-day / admin support (request and analyze competitive bids (3 bids and 1 buy), select suppliers, quality, delivery terms, specs for goods / services)
• Ensure clarification of outstanding receipt of order confirmation, invoices, delivery dates, rejection / change of purchase orders
• Catalog contracts negotiation with suppliers
• Support preparation and monitoring of tenders, negotiations and supplier management
• Analyze and evaluate supplier bids, tenders, proposals, or quotations; negotiate prices and delivery conditions; and commit to purchases (within established limits of authority) with terms that are in the organization’s best interest
• Follow-up the status of purchase orders with vendors to ensure timely delivery; and communicate status of orders with internal customers
• Interpret inventory requests, production schedules, purchase requisitions, orders, and other documents to coordinate purchasing activities with the organization’s current and anticipated demand for goods and materials
• Generate required reporting, analyze reports and identify catalog improvements.

Dealing with Key Stakeholders / Business Partners:

• Maintain good relationships with suppliers and internal customers in scope
• Provide advice and support to internal customer with specs for required low value goods / services (without a framework contract) in close cooperation with sourcing
• Provide feedback to sourcing in respect of suppliers performance
• Contribute to the successful cooperation between region / country and sourcing community
• Explain facts, policies and practices related to job area
• Support and interact primarily with colleagues of own sub-function
• Develop a network of contacts to build up relationships and strengthen the organizational, product and market knowledge

Education Level

• Completed apprenticeship and / or relevant university degree and / or equivalent experience

Experience Level

• Min 2 years to 5 years of relevant experience in commercial functions and especially in purchasing and procedures
• Proficiency in Vietnamese and English – reading, writing & speaking
• Solid working experience with purchasing practices and buying procedures
• Demonstrates solid knowledge of risk types and factors in procurement, as well as mitigation options
• Assesses supplier risk and defines mitigation actions, using standard templates, with limited complexity
• Advise colleagues and business partners on the applicable laws, rules and regulations including the consequences of business decisions on compliance
• Working experience with Enterprise Resource Planning Systems (especially SAP and Oracle environment)
• e-purchasing experience
• Experience in working with MS Office suite (Office, Excel, Word, Powerpoint)
• Working experience in building / mobilizing reports in MS Excel (using Pivots, Macro, Vlookup)
• Knowledge of working with VBA and Macro to automate reports & PowerBI would be advantageous
• Great communication style and analytical skills