Senior Event Management Executive

We are looking for a Senior Event Executive in Event Management who is passionate about managing all types of projects from end-to-end, including responding to briefs, budgeting, planning, creating presentations and reports and working with our clients to ensure they have the best outcome possible for their events or online programs.

Job Responsibilities:

• Develop and execute comprehensive event plans aligned with organizational goals.
• Create detailed event proposals, including timelines, budgets, and resource allocation.
• Prepare and manage event budgets to ensure cost-effectiveness.
• Monitor expenses, negotiate vendor contracts, and ensure financial accountability.
• Oversee all aspects of event logistics, including venue selection, vendor management, catering, and transportation.
• Coordinate with internal teams and stakeholders to ensure seamless event execution.
• Source, negotiate, and manage contracts with vendors, suppliers, and service providers.
• Maintain strong relationships with stakeholders, sponsors, and partners.
• Lead and manage event staff and volunteers, assigning roles and responsibilities.
• Provide training and ensure team readiness for successful event execution.
• Collaborate with the marketing team to develop event promotion strategies.
• Oversee the creation of promotional materials, social media campaigns, and press releases.
• Supervise event setup, execution, and breakdown, ensuring all elements meet quality standards.
• Address issues promptly to minimize disruptions and ensure client satisfaction.
• Conduct post-event evaluations to assess success and gather feedback for future improvements.
• Prepare detailed event reports, including financial summaries and attendee feedback.
• Ensure all events adhere to health and safety regulations and organizational policies.
• Obtain necessary permits and licenses for events as required.
• Stay updated on industry trends and bring innovative ideas to enhance event experiences.
• Propose creative concepts and solutions to exceed client and attendee expectations.
• Perform ad-hoc tasks if required by the Management.

Educational Background:

• Bachelor’s Degree or Diploma in Event Management, Marketing, Public Relations, or a related field.

Experience:

• Minimum of 5 years of experience in corporate event planning, management, or a similar role.
• Proven track record in coordinating and executing large-scale events.

Skills and Competencies:

• Exceptional organizational and multitasking skills with strong attention to detail.
• Excellent interpersonal and communication skills, both written and verbal.
• Strong negotiation and problem-solving abilities.
• Proficient in budgeting and financial management for events.
• Adapt at working under pressure and meeting tight deadlines.

Other Requirements:

• Flexibility to work irregular hours, including evenings and weekends, as required by events.
• Availability to travel for on-site event coordination.

Job Type: Full-time

Pay: From RM4,000.00 per month

Benefits:

• Free parking
• Maternity leave
• Meal provided
• Parental leave

Schedule:

• Monday to Friday

Application Question(s):

• What is your notice period?

Experience:

• Event Management: 5 years (Required)