HR Admin Assistant

Salary: RM2000 - RM2500
Location: 11, Jalan Dato Onn 50480 Kuala Lumpur, Malaysia
Working day & hour: 3 days a week
Contract duration: 6 months contract under PERSOLKELLY

Duties:

• Prepare onboarding materials and assist with new hire orientation.
• Maintain accurate records of new hires and documentations in staff portal.
• Track employee contract expiration dates and notify relevant stakeholders.
• Prepare and process employment contract renewals in a timely manner.
• Assist with procurement requests related to HR needs, including vendor selection and documentation.
• Process and track invoices for HR-related services and maintain records for payment approval.
• Prepare and submit HRDF (Human Resource Development Fund) claims and applications.
• Track HRDF utilization and ensure compliance with relevant guidelines.
• Update and maintain employee files, ensuring data accuracy and confidentiality.
• Assist in maintaining HR systems and databases.
• Prepare employment letters, contracts, and other HR-related documents.
• Respond to general HR inquiries and provide information to employees as needed.
• Assist in scheduling and organizing HR meetings, events, and activities.
• Manage office supplies for HR operations.
• Support employees with benefits-related queries and documentation.
• Help coordinate training sessions and maintain training records.
• Track employee participation in professional development programs.
• Schedule interviews and communicate with candidates as needed.
• Contribute to the continuous improvement of HR processes and procedures
• Provide support for HR projects and initiatives as assigned.

Requirements:

• Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 1-2 years of administrative or HR-related experience preferred
• Excellent communication and interpersonal skills.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with ZOHO or similar systems is an advantage.
• Knowledge of HRDF application processes and procurement workflows is a plus.

Kindly send your updated resume and put subject as "Application for (Job Position Title)". Interested candidates may submit the application to [email protected]

Job Type: Contract
Contract length: 6 months

Pay: RM2,000.00 - RM2,500.00 per month