Personal Assistant

Job Title: Site Admin and Communications

Salary: RM3,500 – RM4,500

Location: Kuala Lumpur, Ampang

Contract: 9 Months

Effective date: 1st February 2025.

Position Overview:
This role works directly with the Site Leadership Team and supports administrative duties as required. The position leads the site’s communication strategy to meet business needs and ensure site success.

About the Role:
The role focuses on administering and supporting the execution of employee engagement strategies, programs, and key initiatives that enhance the overall employee experience. Responsibilities include communication management, organizing employee engagement events, and supporting corporate social responsibility efforts.

Key Responsibilities:

• Develop and write business communications, including letters and presentations.
• Maintain professionalism among staff in alignment with company values and uphold strict confidentiality.
• Coordinate employee engagement initiatives (e.g., recognitions, year-end activities) in partnership with People Managers and colleagues.
• Participate in special committees and teams as assigned.
• Manage internal communication for integration initiatives and activities within the Site Administrative Support Team.
• Write, edit, and prepare internal materials (e.g., newsletters, emails, intranet content, training materials).
• Write and prepare external communications (e.g., press releases, blog posts, industry articles, webcasts) as needed.
• Design visual communication materials such as brochures, flyers, banners, and electronic communications.
• Research and verify information through interviews and subject matter research, ensuring accuracy and professionalism in all communications.
• Stay updated on new communication technologies and social media trends.
• Develop and enforce site communication strategies, ensuring alignment and effective deployment across the site.
• Coordinate production and distribution of communication materials as required.
• Establish and maintain editorial policies and branding guidelines.
• Serve as the primary liaison with the corporate communications team.
• Build relationships with the local commercial team.
• Implement initiatives that foster a positive work culture and enhance employee experiences.
• Collaborate with HR, management, and other departments to align engagement efforts with organizational goals.
• Analyse employee feedback and engagement data to identify trends and opportunities for improvement.
• Ensure compliance with company policies, local and federal laws, and regulations relevant to the industry.

Qualifications and Skills:

Essential:

• Bachelor’s degree in communications or public Relations.
• At least 3 years of relevant professional experience.
• Experience managing communications for large audiences.
• Experience in supporting administrative requirements.

Preferred:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Access).
• Experience with video-making software.
• Ability to manage workload and prioritize tasks in a fast-paced environment.
• Fully bilingual (English: fluent in reading, writing, and speaking).
• Proven experience with communication channels, including intranet, email bulletins, social media, and newsletters.
• Highly self-motivated and organized

Job Types: Full-time, Contract
Contract length: 9 months

Pay: RM3,500.00 - RM4,500.00 per month

Application Question(s):

• Do you have relevant experience within FMCG industry if yes, what companies?