HR & ADMIN ASSISTANT

RM 1,800 - RM 3,000 / month

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Job Responsibilities:

Admin

To manage and maintain the filing system to ensure it is up to date and easily accessible as and when required.
To handle insurance matter for office and factory.
To upkeep company assets, facilities and equipment including managing alarm system, telephone, email system, door access control, CCTV, lift, printer, water filter, aircon etc. (building maintenance).
Record and prepare monthly reports of admin and general expenses (petty cash reimbursement).
Take care of Asset, manage and execute (directly or indirectly belong to company).
To liaise with suppliers to get quotations related to Admin matters. (eg: Cleaning services, aircon etc.)
Purchase and prepare office stationery, pantry supplies and arrangement.
Liaise with relevant body/institution/organization related to Admin matters
Conduct overall administration activities including asset management, information technology management etc.
To provide general administrative support to the department as such upkeep documentations, staff travel support services which include hotel booking, flight booking etc.
To monitor the office environment to ensure good house - keeping and good condition of equipment and premises in accordance with an established set of guidelines/standards; and take corrective steps to ensure its enforcement.

Human Resources

To update daily attendance
To prepare monthly overtime for drivers and HQ (when necessary)
To update and maintain employee and dependent records for clinic panel.
Coordinate training programs, training needs analysis, training evaluation, training bond, registering and update training details, HRDF payments & claims
Update organization chart on a monthly basis
To manage the hiring of foreign employees & liase with the respective government agencies i.e., Jabatan Imigresen Negara, Kementerian Dalam Negeri, FOMEMA, etc & all other related issues
To assist in maintaining a comprehensive internal audit system in relation to ISO: Quality Management.
Assist in handling statutory payment (SOCSO, EPF, PCB, Zakat, HRDF, PTPTN etc.)
Assist in handling HR-related matters such as attendance / leave records, claim records, training records, covid19 assistance, SOCSO claim etc.
Carry out Ad Hoc task or projects for continuous work process improvement from time to time as required by the superior/ the Company.

QUALIFICATION AND EXPERIENCE

Bachelor’s degree/Advance Diploma/Diploma in Human Resources Management, Business Administration, Office Management or equivalent.
One (1) to two (2) years experience in human resources management.
Must possess own transport
Strong organizational skills and attention to detail
Excellent communication and interpersonal skills
Proficiency in Microsoft Office suite, particularly Excel and data management
Familiarity with HR best practices and relevant legislation
A team player with a positive attitude and a willingness to learn

Job Types: Full-time, Permanent

Pay: RM1,800.00 - RM3,000.00 per month

Benefits: