Office & Project Coordinator

Office & Project Coordinator

Please note that we will only be able to accept candidates who have the appropriate rights and documentation for employment in Malaysia. Who we are.

Axi is a leading global provider of margin and deliverable Foreign Exchange, Contracts for Difference (CFDs), and Financial Spread betting. Our business has evolved into a world-class, multifaceted brokerage with offices in six regions. With heavy investment in the latest trading technology, Axi seeks to offer the most comprehensive end-to-end trading experience available, servicing traders of all levels from beginners to institutional-level clients.

Let's talk about the cool stuff you do at Axi!

As an Office & Project Coordinator, you will play a crucial role in ensuring the efficient operation of office activities while supporting key areas such as new hire onboarding, visa coordination, and competitor analysis. You will be a key contributor to creating a seamless employee experience and driving strategic initiatives, helping the company maintain its competitive edge.

Your EDGE assignment/You will:

Office, Leave Management & General Administration

• Oversee daily office operations to ensure an organized and efficient workplace.
• Manage office supplies, equipment, and vendor relationships to maintain optimal office functionality.
• Coordinate scheduling for meetings, travel arrangements, and company events.
• Process staff expense claims, per diem, and reconciliation for reimbursement.
• Obtain the necessary approvals for payment processing and leave management for Malaysia weekend servicing employees.
• Any office administration duties as and where required

Onboarding Coordination

• Act as the primary point of contact for onboarding new hires, ensuring a smooth transition into the company.
• Manage onboarding schedules, including setting up workstations, coordinating with IT for equipment, and providing training resources.
• Assist in processing employee documentation, including employment contracts and other compliance-related paperwork.
• Oversee VISA and work permit arrangements, including application submissions, tracking, and renewals for international hires.

Competitor Analysis

• Conduct research on competitors, analyzing their offerings, strategies, and positioning in the market.
• Analyze competitor offerings, customer engagement strategies, and overall market presence.
• Provide actionable insights to support strategic decision-making and enhance the company's competitive edge.

Are You the One?

• Proven experience in office administration, onboarding coordination, or a similar role.
• Exceptional communication and interpersonal skills to engage effectively across teams.
• Proficiency in handling staff expense claims, leave management, and visa processing.
• Strong analytical skills, with the ability to conduct competitor research and provide actionable insights.
• Highly organized and detail-oriented, with the ability to multitask in a fast-paced environment.
• Proficient in Microsoft Office and other administrative tools.
• A proactive and adaptable mindset, ready to take on challenges and responsibilities.
• Willingness to work fully on-site and support operational needs beyond regular office hours, if required.

Axi's bag of delights

• Competitive and attractive compensation.
• Extensive learning opportunities, such as professional training and certifications and soft skills development.
• 21 annual leave days per year.
• Health Insurance

Axi's interview journey

• Talent Acquisition Interview (45 minutes)
• Take Home Assessment
• Hiring Manager Interview (1 hour)

We want to inform all prospective candidates that Axi's designated Employer of Records (EOR) in Malaysia is TDCX. As part of our commitment to legal compliance, all Axi Malaysia employees will be officially working under TDCX Malaysia.

Please note that our organization works with recruitment agencies on a pre-approved basis only. A recruitment agency that wishes to submit candidate profiles or resumes for consideration must obtain prior written consent from our talent acquisition team. We do not accept unsolicited resumes from recruitment agencies, and we will not be responsible for any fees related to unsolicited resumes. Should we receive an unsolicited resume from a recruitment agency that does not have prior written consent, we will not be responsible for the payment any fees related to the recruitment of the candidate represented in the unsolicited resume.

At Axi, we prioritise creating a workplace that upholds fairness and respect for all. We encourage every individual within our community to contribute towards a culture where everyone feels a sense of belonging and is treated with the dignity they deserve. We make all employment-related decisions-whether in hiring, compensation, training, performance reviews, or termination-based on merit and without bias, ensuring equal opportunities for everyone. We consciously work to identify and overcome any unconscious biases, with a commitment to fostering an inclusive environment where every employee and candidate feels genuinely welcomed and valued.

Job ID 4603921007