Administrative Assistant

Key Responsibilities: 1. Office Management: Oversee daily office operations, ensuring a smooth workflow and maintaining an organized environment. 2. Scheduling and Coordination: Manage calendars for trainers and staff, schedule training sessions, and coordinate logistics for events and workshops. 3. Communication: Serve as a point of contact for internal and external communications, including responding to inquiries from training participants, trainers, and vendors. 4. Documentation and Record Keeping: Maintain accurate records of training sessions, participant attendance, and feedback. Prepare and manage documentation related to training programs. 5. Support for Training Programs: Assist in the preparation of training materials, presentations, and resources. Ensure that all necessary equipment , materials, refreshments & meals are available for training sessions. 6. Data Entry and Reporting: Input data into management systems, generate reports on training outcomes, and assist in analyzing feedback for continuous improvement. 7. Financial Management: Manage invoicing, budgeting, and expense monitoring for training programs, ensuring adherence to company policies and regulations set by organizations such as the Human Resource Development Corporation (HRDC). 8. Customer Service: Provide excellent support to participants and trainers, addressing any issues or concerns promptly and professionally. 9. Continuous Improvement: Stay updated on industry trends and best practices in training and administration to enhance the effectiveness of the role. 10. Collaborate with sister companies to provide administrative assistance and support their operational needs.