Administrative Assistant

1. Administrative Support:

• Handle general office tasks, such as answering phone calls, responding to emails, and managing correspondence.
• Maintain and organize digital and physical files, ensuring documentation is accessible and up to date.
• Communicate with customers to collect required documentation for SEDA and TNB applications, explaining document requirements and deadlines.
• Ensure accuracy and completeness of collected documents, such as property deeds, identification, utility bills, and any additional documents required for regulatory applications.
• Coordinate with relevant internal teams and external agencies to track application progress and ensure documents meet compliance requirements.
• Track the progress of TNB meter change applications, maintaining a close follow-up schedule with TNB representatives to expedite the process.
• Regularly update the project and sales teams on the status of meter change applications to ensure smooth project timelines.
• Utilize Adobe Illustrator, PVsyst software, AutoCAD system and other software tools relevant to solar project planning and documentation as required. Guidance will be provided.
• Provide administrative support to team members, including handling travel arrangements and meeting logistics.

2. Accounts Receivable Management:

• Assist with the preparation and processing of quotation, delivery order, invoices, purchase orders, and payment receipts to clients.
• Process incoming payments, record transactions in the accounting system, and update client account information.
• Monitor and follow up on outstanding accounts receivable, maintaining clear and regular communication with clients.
• Prepare and send monthly statements and payment reminders to clients.

Qualifications:

• Diploma or degree in Accounting, Business Administration, or a related field is preferred.
• Proficiency in Microsoft Office, especially Excel and Word.
• Familiarity with accounting software - SQL Accounting System
• Experience handling tasks like data entry, filing, and document preparation.
• Strong written and verbal communication skills, as the role may involve interacting with clients, vendors, and other team members
• Ability to work independently and as part of a team.
• Processes own transport.
• Proficient in English, Bahasa Malaysia and Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Fresh Graduated are welcome to apply.

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2,500.00 - RM3,000.00 per month

Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus
• Yearly bonus

Application Question(s):

• Working Commence Date

Education:

• Bachelor's (Preferred)

Language:

• Mandarin (Required)