HR & Admin Manager

HR cum Admin Manager

Working Hours: Monday – Friday; 10am – 7pm

Working Location: Aurora Place, Bandar Bukit Jalil

Key Responsibilities

Human Resources:

• Oversee the recruitment process, including job advertisements on Malaysian job portals, interviews, and onboarding.
• Ensure compliance with Malaysian labor laws, including the Employment Act, SOCSO, EPF, EIS, PCB, and HRDF regulations.
• Handle employee relations, including grievances and disciplinary actions, in adherence to Malaysian employment standards.
• Administer payroll, benefits, and leave management, ensuring compliance with local regulations (SOCSO, EPF, EIS, and PCB contributions).
• Conduct regular performance appraisals and support employee development and training initiatives.
• Promote a positive workplace culture that aligns with company values and complies with workplace safety and anti-discrimination regulations.
• Oversee the implementation and compliance of company policies related to employee conduct and workplace standards.

Administration:

• Manage office facilities, including security, maintenance, and office supply inventory, to ensure a productive work environment.
• Coordinate compliance with government regulatory requirements, including fire safety, occupational health, and building certifications.
• Supervise office support staff to maintain efficiency and productivity.
• Coordinate and manage travel arrangements, meetings, and schedules for the team.
• Organize and manage all company events, including corporate functions, training sessions, team-building activities, and compliance-related events.
• Implement administrative processes and practices to improve operational efficiency.
• Ensure office facilities are well-maintained and address any maintenance or repair needs promptly.

Compliance:

• Ensure full compliance with Malaysian labor laws, including SOCSO, EPF, EIS, and HRDF regulations.
• Maintain compliance with regulatory requirements for office operations, including fire safety, occupational health, and employee welfare standards.
• Lead efforts to create and document compliance procedures for HR and administrative functions.
• Prepare for and manage any audits or inspections related to labor, tax, or workplace safety standards.
• Act as the main liaison with relevant government authorities to address compliance-related issues.
• Organize and conduct compliance-related training or awareness programs for employees and management.

Qualifications and Skills

• In-depth knowledge of Malaysian labor laws and employment regulations.
• Familiarity with SOCSO, EPF, EIS, PCB contributions, and HRDF regulations.
• Proficiency in English and Bahasa Malaysia; additional language skills (e.g., Mandarin) are a plus.
• Excellent leadership, communication, and interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong organizational and multitasking abilities to manage diverse responsibilities effectively.

Job Types: Full-time, Permanent

Pay: RM5,000.00 - RM7,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Day shift
• Fixed shift
• Monday to Friday

Supplemental Pay:

• Performance bonus

Ability to commute/relocate:

• Bukit Jalil: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Required)

Experience:

• Human Resources: 3 years (Preferred)

Language:

• English (Required)
• Bahasa Malaysia (Required)
• Mandarin (Required)