Procurement Analyst

Handles operational procurement tasks for lower-value or sometimes medium-value requests within a specific region, country, or site. Key responsibilities include managing day-to-day sourcing activities, such as ad-hoc and reactive purchases, to ensure the best procurement outcomes. Ensures all sourcing requests align with category guidelines and follow company policies, standards, and preferred supplier agreements. Works closely with business customers to meet their needs by effectively applying sourcing processes and tools. Job Responsibilities: Perform the day-to-day activities according to the highest standards of financial control, compliance and best practice. Ensure quality and accurate delivery of services within agreed key performance indicators and as defined in the Service Level Agreement (SLA) and SOPs of the respective business sub-process. Follow the instructions of the Team Lead and Managers regarding the daily work coordination. Develop knowledge and capability to raise competence to expected levels to meet current and future business needs. Contribute process and technical expertise to process improvement initiatives. Support on assigned projects or program Key Accountabilities: Manage Ordering Processes Validate and process Purchase Requisition to ensure completeness and in compliance with Procurement Policy. Send Purchase Orders to vendors Manage, follow up and keep track of an open Purchase Order Manage and Resolve internal and external query Invoice Reconciliation - Participate in invoice reconciliation process. Work closely with Accounts Payable Analyst to resolve any outstanding invoice reconciliation or mismatch. Analytics and Reporting - Execute and produce accurate and timely reports RFP Management - Manage and perform the RFP process Manage Contract Repository - Ensure all contracts are filed and easily accessible for future use. Ensure Compliance - Ensure adherence to the Procurement Policy, Directive, Guidelines and Local Procurement SOP’s. Key skills and Experience: Degree or Diploma or equivalent experience in Business Studies, Finance & Accounting/Commerce, IT, Supply Chain or Procurement equivalent. Candidate must possess at least 3 years experience in a centralized purchasing environment and Supply Chain with production planning background. Experience in SAP S4/Hana or Mybuy GEP will be an added advantages. Experience of working in a shared service center across a global / large organization will be an added advantage MNC experience within the pharmaceutical industry is a plus. Proficiency in English and Japanese is required as the role involves supporting our counterparts in Japan.